Top Executive Assistant Interview Questions with Example Answers [2020]

Prepare for your Executive Assistant interview by going through these most asked Executive Assistant interview questions. Additionally, get access to sample answers and interviewer's expectations.

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  • Question: What motivates you to work with us?
  • Question Overview: This question reveals how a candidate feels about the company and whether they’re motivated to work there. It’s also a chance for you to learn more about the candidate’s career goals and aspirations.

    Sample Answer: I’ve always been fascinated by the way technology is changing the way we live and work, and I’m excited to be part of a company that is on the cutting edge of innovation.

      What the interviewer is looking for:
    • - Career goals
    • - Company culture
    • - Company reputation

  • Question: Why do you want to be an Executive Assistant?
  • Question Overview: This question reveals how a candidate views the role of an executive assistant and whether they have the right attitude and aptitude for the job.

    Sample Answer: I want to be an executive assistant because I’m passionate about supporting senior-level executives and making sure that they’re able to focus on their core responsibilities. I love being able to help people and make a positive impact on their lives.

      What the interviewer is looking for:
    • - Passion for the role
    • - Understanding of the role
    • - Motivation for the role

  • Question: How do you manage your time?
  • Question Overview: Executive assistants are often responsible for managing their boss’s schedule, so it’s important to find out how they prioritize their own tasks. This question reveals how a candidate prioritizes their time and manages their workload.

    Sample Answer: I use a combination of my Outlook calendar and Google Calendar to keep track of my tasks and appointments. I also take advantage of my company’s time-tracking software to make sure I’m staying on top of my workload.

      What the interviewer is looking for:
    • - Time management skills
    • - Ability to prioritize tasks
    • - Ability to manage workload

  • Question: Tell me about a time when you had to make a decision for your boss and what was the outcome.
  • Question Overview: Executive assistants are often put in the position of making decisions for their bosses. This question reveals how a candidate will handle this responsibility and make sound choices that benefit the company.

    Sample Answer: My boss was out of the office for a week on business, so I had to make all of his travel arrangements. I had to decide whether to book him on a direct flight or a connecting flight, and I also had to decide whether to book him in first class or coach. I decided to book him on a direct flight in first class since he was traveling for business and would be able to work during the flight.

      What the interviewer is looking for:
    • - Ability to make sound decisions
    • - Ability to think on your feet
    • - Comfort level making decisions

  • Question: What is your biggest weakness?
  • Question Overview: While this question is a common one, it’s important to ask it to determine how a candidate will handle their own shortcomings. This question reveals how a candidate will handle their own weaknesses and how they will handle the weaknesses of others.

    Sample Answer: I’m a perfectionist, so I tend to spend too much time on projects and tasks until I feel like they’re perfect.

      What the interviewer is looking for:
    • - Ability to identify and work on weaknesses
    • - Willingness to admit to weaknesses
    • - Self-awareness

  • Question: How do you think you will transition into this position?
  • Question Overview: Executive assistants are often the first point of contact for new employees and vendors, so it’s important that they have a solid understanding of how to make a good first impression. This question reveals how a candidate will introduce themselves and make others feel welcome.

    Sample Answer: I’m very excited to join the team and look forward to meeting everyone. I’ll be sure to introduce myself at our next team meeting and will be sure to follow up with a personal email to each person on the team.

      What the interviewer is looking for:
    • - Ability to make others feel welcome
    • - Professionalism
    • - Comfort with new people

  • Question: What drives you?
  • Question Overview: This question reveals how a candidate will handle the stress of a high-pressure environment and how they will perform when faced with a challenge.

    Sample Answer: I’m driven by the opportunity to help others and to make a difference in the world.

      What the interviewer is looking for:
    • - Motivation
    • - Passion
    • - Drive

  • Question: How does your previous experience make you qualified for this position?
  • Question Overview: This question reveals how a candidate will sell themselves to a hiring manager. It’s important that they highlight their strengths and explain how they’re a good fit for the role.

    Sample Answer: I’m an experienced executive assistant with over 10 years of experience supporting high-level executives. I’ve worked in both small and large companies, so I know how to work in a variety of environments. I’m passionate about helping people and making sure that everyone is happy and comfortable.

      What the interviewer is looking for:
    • - Ability to sell yourself
    • - Confidence
    • - Passion for the job

  • Question: What do you like most and least about your current role?
  • Question Overview: This question reveals how a candidate feels about their current role and whether they’re a good fit for your company. It also gives you insight into how they will react to the inevitable challenges that come with any job.

    Sample Answer: I love working with my team and helping them achieve their goals. I’m not a huge fan of the commute, but I know that it’s worth it for the job I have.

      What the interviewer is looking for:
    • - Passion for the job
    • - Ability to communicate effectively
    • - Willingness to learn

  • Question: What is your work schedule?
  • Question Overview: Executive assistants are often expected to work long hours and weekends. This question reveals how a candidate will handle the demands of the job, which can often include working in the office until late at night and on weekends.

    Sample Answer: I’m available to work from 8:30am to 5:30pm, Monday through Friday. I’m also happy to work some weekends and evenings when needed.

      What the interviewer is looking for:
    • - Flexibility
    • - Availability
    • - Comfort level with long hours