Composing a receptionist resume is no piece of cake and we understand that.

[Click here to directly go to the complete receptionist resume sample. ]

So, in this guide, we have explained the process of making receptionist resume used by professionals at Hiration stage by stage and step by step. We've explained in detail all the stages of receptionist resume making along with all the steps of making one.

By the end of our Guide on Receptionist Resume, you will be able to:

  • Write the receptionist resume skills section
  • Identify when to write an objective section and when to make a summary section
  • Pick the most suitable format for your receptionist resume
  • Write a receptionist resume for freshers

... All to make a receptionist resume that'll get you the maximum number of interviews.

Also, you can make your receptionist resume at Hiration's Online Resume Builder for a hassle-free resume making experience.

Else, this 10 step guide to receptionist resume is here to save you from all your receptionist resume making problems.

Plus, we've provided receptionist resume samples and receptionist resume examples of each step so that you can better understand how each section should ideally look like.

Additionally, after you're finished with making your receptionist resume, you can go for Hiration's Resume Reviewing Service to get it reviewed for achievement-based points over responsibility-based points.

As receptionists need to be great communicators to excel in their job, similarly, their receptionist resumes also need to excel in communicating their receptionist resume skills and professional achievements to the recruiter.

As communication is something between a receptionist and resume, their medium of communications differs in great ways. To become a receptionist one needs to excel in verbal communication, whereas, to get those interviews and job offers to become a receptionist, their receptionist resumes should be written in a way which can get them one.

The main and most important job of a receptionist is to greet and welcome the visitors and to assist them properly.

A receptionist notifies the concerned person in the company on the arrival of a visitor.

As receptionists are needed in a number of fields, so, the job of receptionists will see significant growth in the coming years. According to truity.com, the job of a receptionist will see a growth of 14% in the coming 4 years.

Our guide will cover the following topics:

Receptionist Resume Sample

Below given is the complete receptionist resume sample for you to see how an ideal receptionist resume looks like.

4+ years experienced Receptionist highly skilled in tele-calling & customer interaction for maintaining a strong customer base. Adept at liaising with vendors for contract renewals and maintaining basic office inventory. Proficient in addressing and escalating diverse calls from various segments, maintaining and documenting records.
  • Tele calling
  • Travel Booking
  • Interview Scheduling
  • Inventory Management
  • Staff Management
  • Recruitment
  • Safety & Sanitation
  • Meeting Coordination
  • Guest Welcoming
  • Record Keeping
  • Vendor Relationship Management
Literary:
  • Secured 1st position, Inter College debate competition, Middlesex University '12
  • Won National Level Elocution Competition, Middlesex University '12
Sports:
  • Captained the Basketball Team to win the Inter University League, Middlesex University ’14
  • Captain of the University Soccer Team ’12 - ’14
PROFESSIONAL EXPERIENCE
    Tele-calling & Customer Interaction
    • Addressing ~10 inquiries on a daily basis while escalating the crucial ones
    • Addressing ~20 walk-in clients on a day-to-day basis & notifying the concerned employee of visitor's arrival
    • Attending ~30 calls from client's office on a daily basis and transferring the same to the relevant department
    Staff Management
    • Appointing new cleaning staff and peon in instances of short staffing
    • Superintending house cleaning staff of 10 by allocating tasks and monitoring day-to-day activities
    Office Administration & Assistance
    • Maintaining daily attendance records & preparing documents & letters
    • Managing meeting & conference room and issuing visitor badges to the visitors
    • Arranging ~10 monthly visits and travel trips for key officials while managing the logbook
    • Supervising bill payments by regularly following up with customers & scheduling appointments
    • Recording inward & outward courier entries while complying with procedures to keep a safe & clean reception area
    Inventory Management
    • Assigning tasks to the peon and distributing incoming fax & courier packages
    • Following up with vendors for contract renewals & maintaining digital filing systems
    • Maintaining the stationery & pantry stock and scheduling interviews & giving the forms to candidates to fill up the details
    EDUCATION
      • Top 10 percentile of the class
      • Languages: English, Spanish

      What is a Receptionist Resume & why do you need it?

      The job of a receptionist also requires them to maintain the security and telecommunications system.

      The duties of a receptionist also include answering the calls and giving the customers a reservation or appointments. Together with this, they also solve the queries of the customers.

      A receptionist needs to maintain the employee and department directories.

      Receptionist resumes tell the recruiter your expertise in the various works of a receptionist.

      Receptionist resumes are short, to the point documents that give the recruiter an overview of your educational and professional history as a receptionist.

      According to money.usnews.com, those professionals who are freshers in the profile of receptionist get a monthly salary of approximately $2000 and those who are at a senior position get a monthly salary of approximately $3000.

      The number of years experience that you hold in this profile plays a major role in deciding your salary. So, make sure to update your receptionist resume every time you change a job or get a promotion.

      Maintaining a receptionist resume is important as it helps the recruiter to get the insight into your professional growth through the years.

      How to write a Receptionist Resume?

      We're aware of how tough it can be to write a receptionist resume if you don't exactly know how to make one. To make it easy for you, we've divided the process of making the receptionist resume in simple and clearly understandable steps.

      On top of this, you can opt for Hiration's Online Resume Builder to make your receptionist resume as our Online Resume Builder has pre-written content resume templates which are ready to use. By using them you can boost your chances of getting shortlisted by multi-folds.

      Give it a try today and see the results today!

      Also, a balance needs to be maintained between the content of the receptionist resume and the design or template of the same. If your receptionist resume is really content heavy with no focus given on the template and vice-versa, it can ruin your chances of getting shortlisted for an interview.

      That's why Hiration's Online Resume Builder offers design templates and content templates that maintain the proper balance of both.

      So, go and make your receptionist resume at Hiration's Online Resume Builder Now!

      Receptionist Job Description for Resume

      A job description for the profile of a receptionist can include the following duties:

      1. Monitor logbook
      2. Issue visitor badges
      3. Comply with procedures, rules, and regulations to maintain a clean and safe reception area
      4. Forward the calls if required to the concerned person
      5. Receive and deliver the parcels that come to the concerned person in the office
      6. Ensure the availability of the front office supplies and stock inventory
      7. Schedule meetings and update calendar
      8. Prepare vouchers and arrange travel accommodations
      9. Update records of office costs and expenses
      10. Carry out duties like that of filing, transcribing, photocopying and faxing whenever required

      Receptionist resume skills description for the profile of a receptionist can include the following:

      • Excellent Communication
      • MS Office Suite
      • Supply Management
      • Time Management
      • Administration
      • Walk-ins
      • Team Work
      • Reception Front Desk
      • Front Office Receptionist
      • Travel Booking

      Receptionist Resume Format

      You can choose one of the following formats to write your receptionist resume.

      • Reverse Chronological Resume Format
      • Functional Resume Format
      • Combination Resume Format

      Reverse Chronological Format for Receptionist Resume

      This resume format works best in favor of those professionals who have a long and extensive work history to put in a resume without any career gaps.

      In this format, all the information is written in reverse chronological order, which means writing the most recent company, award, certification, etc. first and then dating back to the previous ones.

      Functional Format for Receptionist Resume

      Functional resume format is also known as the skills-based resume format. It is so because it highlights a professionals skills and experience section the most out of every other section.

      To get more detailed information on Functional Resume Format, you can visit our Guide on Functional Resume Format Here.

      Combination Format for Receptionist Resume

      The combination format is also known as the hybrid resume format. It uses a combination of both reverse chronological and functional resume formats.

      The first half of the combination format is used using the functional resume format to highlight the person's skills, whereas, the second half of the resume is written using the reverse chronological format to show the professional trajectory of the person.

      To get more in-depth knowledge of this format, check out our Guide on Combination Resume Format Here.

      Receptionist Resume Sections

      Following will be the order of the sections of your receptionist resume:

      1. Header
      2. Title
      3. Personal Information
      4. Summary/Objective
      5. Key Skills
      6. Professional Experience
      7. Internship
      8. Education
      9. Certifications
      10. Projects

      Writing your Receptionist Resume

      The receptionist resume will be written in the following three stages:

      1. Master Receptionist Resume: Experts at Hiration start off with making the master receptionist resume which is the proprietary method of Hiration.

      It helps both in making your current receptionist resume as well as when you need to update your receptionist resume in future in case of a career change or job change.

      In master receptionist resume you have to write all and everything that you think that should go into your receptionist resume. Every little detail.

      The basic ideology behind making a master receptionist resume is to collect all the relevant information related to your receptionist resume at one place so that further in the receptionist resume making process you don't have to look here and there for the information related to your receptionist resume.

      This process of making a receptionist resume also ensures that you don't forget to write even the minute of the details related to your receptionist resume later in the process.

      The master receptionist resume basically serves at the outline of your final receptionist resume. Later in the process, this master receptionist resume will be used as the base of the final receptionist resume.

      At this stage, once you're done with compiling all the information, you'll start off with making the professional experience and internship section.

      Hiration Pro Tip: When you're done making the master receptionist resume, do save a copy of it so that you can refer to it in the future when you'll need to update your receptionist resume. Also, update your master receptionist resume as well later to add the new, additional information in it.

      1. First Draft For Your Receptionist Resume: At this second stage of the receptionist resume making, you will scan the master receptionist resume to look for the information that is most relevant to your target profile and is important to get that interview for that profile. Now, write all that information in your first draft resume.

      This way, you won't miss out on the most important points for your receptionist resume. Also, now you will make the rest of the receptionist resume section, like that of the header, tile, personal information, education, project, and certifications.

      1. Final Receptionist Resume: At this third stage of receptionist resume writing, the first thing that you need to do is to make your key receptionist resume skills section.

      The second thing to do is to make the summary/objective section.

      Third thing is to bold and highlight all the important words, phrases and numbers throughout the receptionist resume.

      Receptionist Resume: Professional Experience

      Step 1

      As mentioned above, you've to first make the professional experience section in the master receptionist resume stage.

      The professional experience section includes all the information related to the jobs that you have done so far.

      Use the format given below to rite this section of your receptionist resume:

      {Designation} | {Organization} | {Location (city, country pin)} | {Dates} (month & year)

      Framing Points

      When writing the points pertaining to your professional experience section, you need to write them in a certain way. You cannot just go and scribble down your duties and responsibilities in your receptionist resume.

      To best demonstrate the impact of your work on the business, use the cause-effect method to write your receptionist resume points.

      Let's see with the help of receptionist resume examples how to write points using the cause-effect methodology.

      Receptionist Resume Example 1:

      • Addressing ~10 queries on a daily basis
      • Appointing new cleaning staff and peon
      • Attending ~30 calls from client's office
      • Managing house cleaning staff
      • Addressing ~20 walk-in clients

      In receptionist resume example 1 the points written are without using the cause-effect method. That's why they don't provide much information about the impact that the person's duties had on the business.

      Receptionist Resume Example 2:

      • Addressing ~10 queries on a daily basis while escalating the crucial ones
      • Appointing new cleaning staff and peon in the instances of short staffing
      • Attending ~30 calls from client's office and transferring the same to the relevant department
      • Managing house cleaning staff by allocating tasks and monitoring day-to-day activities
      • Addressing ~20 walk-in clients on a day-to-day basis

      The points in receptionist resume example 2 are written using the cause-effect methodology and you can see clearly how they are providing complete information on the impact that the person's duties had on the business.

      Bucketing & Bolding

      Bucketing and highlighting points in the professional experience section increase the readability of the receptionist resume. Let's see how with the help of receptionist resume examples.

      Receptionist Resume Example 1:

      • Addressing ~10 queries on a daily basis while escalating the crucial ones
      • Appointing new cleaning staff and peon in the instances of short staffing
      • Attending ~30 calls from client's office and transferring the same to the relevant department
      • Managing house cleaning staff by allocating tasks and monitoring day-to-day activities
      • Addressing ~20 walk-in clients on a day-to-day basis

      The points in receptionist resume example 1 are written without using the methods of bucketing and highlighting. So, they have poor readability.

      Receptionist Resume Example 2:

      Tele-calling & Client Interaction

      • Addressing ~10 queries on a daily basis while escalating the crucial ones
      • Attending ~30 calls from client's office and transferring the same to the relevant department
      • Addressing ~20 walk-in clients on a day-to-day basis

      Staff Management

      • Managing house cleaning staff by allocating tasks and monitoring day-to-day activities
      • Appointing new cleaning staff and peon in the instances of short staffing

      Points in receptionist resume example 2 have increased readability as we've grouped points pertaining to the same functions under one bucket and have also highlighted important words, phrases, and numbers.

      Take a glance at the professional experience section sample below to get a better understanding of how to make this section.

      receptionist-resume-professional-experience

      Receptionist Resume: Internship

      Step 2

      Next in line at the master receptionist resume stage comes the internship section.

      In the internship section, you will write all the information related to your internships that you did during your graduation. There is a major difference between internships and professional experience.

      Internships are mostly unpaid whereas you get a salary while working professionally for a company. Internships are at max for 6 months, whereas, a job can last till years. So, that's why we make separate sections for professional experience and internships.

      Use the format given below to write your internship section.

      {Designation} | {Organization} | {Location (city, country pin)} | {Dates} (month & year)

      The points of the internship section will also be written the same way that we have explained above to write the points of the professional experience section. Which is using the cause-effect, bucketing and highlighting methods.

      Look at the receptionist resume sample given below to get more clarity on how to write the internship section of your receptionist resume.

      Receptionist Resume: Header

      Step 3

      From here starts your first draft stage and the first thing to do in this stage is to make the receptionist resume header.

      The header comes at the very starting of your receptionist resume, at the top. Only your name is written in the header.

      So, now the question is:

      Why make a header?

      The answer is to differentiate your receptionist resume from other receptionist resumes. Make sure that the header is the largest text in the whole of your receptionist resume. It should be written between the font size of 14-16 points. Also, ensure that you don't have any spacing errors in your name.

      If you have a middle name, then you should write it in the manner given below:

      'Laura J. Witherspoon'

      Write only the first initial of your middle name and after that put a full stop after it.

      To get a better idea of how to make the header of your receptionist resume, look at the receptionist resume example given below.

      receptionist-resume-header

      Receptionist Resume: Personal Information

      Step 4

      Next in line comes the personal information section. In this section, you have to provide information pertaining to personal phone number, personal e-mail address and your current location of residence.

      Personal Phone Number

      If you have more than one personal phone number, then do not write all of them in the personal information section. Only write one phone number which you use the most. If you write more than one phone number, then the recruiter might get confused on which one to call you and can then drop the idea of calling you at all.

      The place where the personal phone number will be written is just below the header on the left-hand side of the receptionist resume.

      Before writing the number put a plus sign (+) and then write the International Subscriber Dialing (ISD) code of your country and after this give a single space and then write your personal phone number. After writing your personal phone number, give a single space after the first five digits of the phone number.

      Personal E-mail ID

      The next thing to be written in the personal information section is the personal e-mail ID.

      Write it right next to the personal phone number, in the center. Do not write e-mail ID names like 'sexysophia@xyz.com' as they look very unprofessional. So, it is very important to use an e-mail ID name that looks professional.

      For example, 'laura.witherspoon@xyz.com' is an ideal e-mail ID name to be used for the receptionist resume.

      At this point, you can also add hyperlinks to other social media sites like that of LinkedIn, Facebook, Instagram, etc. as well as links to any personal sites if they are relevant to your profile and support your work in any way.

      Also, the content on these social media accounts need to be up-to-date and should coincide with each other.

      Current Location Of Residence

      Your current location of residence is the last thing to be added in the personal information section. Write it on the right-hand side, right next to where you wrote your personal e-mail ID.

      If you are someone whose living outside their home town, then you've to mention the city in which you are living currently and not the city which is your hometown.

      Along with this, do not write the complete address of where you are living as it will occupy unnecessary space in the receptionist resume and the space in the personal information section is very limited. Only write the name of the city in which you are living along with the country pin.

      This much information about your current location of residence is enough for the recruiter to know if you'll be relocating in case you join that company.

      You can also opt for Hiration's Online Resume Builder to make your receptionist resume as in it you'll get the options to personalize your personal information section with various social media icons and other icons as well in order to make your receptionist resume look more attractive and unique.

      So, come and make your receptionist resume at Hiration's Online Resume Builder Now!

      Have a glance at the sample receptionist resume given below to see how a personal experience section should look like.

      receptionist-resume-personal-information

      Receptionist Resume: Profile Title

      Step 5

      It is very important to add a profile title to your receptionist resume so that just one glance and the recruiter can know for which profile you've applied for.

      For example, Medical Receptionist, Front Desk Receptionist, Dental Receptionist, etc.

      The title should be written between the font size of 12-14 points and should be the second largest text in the whole of your receptionist resume.

      The basic theory behind making a profile title is so that after seeing your profile title itself, the recruiter can decide whether to read your receptionist resume ahead or not.

      Take a brief look at the receptionist resume example given below to get more clarity on how to write the profile title.

      Receptionist-Title

      You can also go for Hiration's Resume Reviewing Services where exerts at Hiration will do a review of your receptionist resume to check if your receptionist resume is ATS Friendly.

      Receptionist Resume: Education

      Step 6

      The education section gives information around your educational background which includes information like the name of the university/school you attended, degree pursued, their locations, dates of enrolling into and graduating from as well as the CGPA acquired.

      Use the below given format to write the education section of your receptionist resume:

      {Name of the school/university} | {Location} | {Dates} (in mm/yy-mm/yy format)
      {Name of the degree} | {CGPA}

      All the information given in this section needs to be 100% true as the information in this section is one of the deciding factors whether you are qualified enough or not for the position that you have applied for.

      The receptionist resume sample provided below will give you a better understanding of how to make the education section.

      receptionist-resume-education

      Furthermore, you can make your receptionist resume on Hiration's Online Resume Builder in which all the sections of the resume come pre-arranged to give provide you with great user experience.

      Receptionist Resume: Certifications

      Step 7

      Add certifications to your receptionist resume is considered very beneficial as it increases the value of your receptionist resume by multi-folds. These certifications can be spreadsheet software programs, fax machine operation course, medical terminology course, etc.

      Use the below given format to write the certifications section of your receptionist resume:

      {Name of certification} | {Affiliating Institution} | {Location} | {Date (in mm/yy)}

      Receptionist Resume: Additional Information

      Step 8

      Where do you illustrate information about you such as a hobby or your multi lingual skills?

      This section is where it goes.

      Here's a receptionist resume sample illustrating the ideal additional information section for your resume:

      receptionist-resume-additional-information

      Receptionist Resume: Key Skills

      Step 9

      Now, that we've reached the last stage of the receptionist resume making process, which is the final draft, the first thing to do is to make the key skills section of your receptionist resume.

      The process of making the key skills section will give you much more key skills to write than following any other process.

      To write the key skills section, scan the whole of your professional experience section and pick out all the receptionist resume skills written in it and write them in the key skills section. Also, make sure that your key skills section doesn't exceed the limit of three lines. After you're finished writing your key skills, bold the whole section.

      In order to get more clarity on how to write the key skills section, take a glimpse of the receptionist resume sample provided below.

      Receptionist-Key-Skills

      In addition to this, you can opt for Hiration's Online Resume Builder to make your receptionist resume in which you can personalize your key skills section by adding bar graphs, pie charts, timeline, etc. to showcase your receptionist resume skills instead of writing them. So, make your receptionist resume at Hiration's Online Resume Builder Now!

      Receptionist Resume: Summary

      Step 10

      You will write the section of summary at the very end of the receptionist resume so that you can scan the whole of your receptionist resume to look for the points that are the highlight of your career. After finding these points, rephrase them and write them in the summary section of your receptionist resume.

      When writing the summary section of your receptionist resume, demonstrate how you used your receptionist resume skills to benefit the previous organization. So, that by reading your summary, the recruiter can get an idea of how efficient you are at using your acquired receptionist resume skills.

      Look at the sample receptionist resume given below to see how you can optimize your receptionist resume summary section.

      receptionist-resume-summary

      Also, you can go for Hiration's Resume Reviewing Service to get your receptionist resume professionally reviewed by select industry experts and check your receptionist resumes compliance with industry norms.

      Receptionist Resume For Fresher

      Now, let's talk about those professionals who are freshers for the profile of a receptionist.

      As it is obvious that freshers don't have any prior experience of being a receptionist, so, they cannot make a professional experience section as they won't be having anything to write in it.

      Now the question that arises is,'What section will they make then?'

      The answer is tThe 'internship section'.

      Yes. Internship section is what freshers will include in their receptionist resume in place of a professional experience section. If you've done any internships during your college years, then include them in this section.

      The format and the method of writing the points of this section will remain the same as explained earlier in the article.

      Receptionist Resume Objective Section

      Freshers in the profile of receptionist will make a receptionist resume objective section in place of a summary section. Just like we make the summary, you will scan your internship section to find points that were the highlight of your internships.

      Then rephrase them a little and write them in the receptionist resume objective section above.

      Instead of writing what you expect the company to provide you within the receptionist resume objective section, write what you can offer to the company as an ideal candidate.

      Receptionist Resume PDF

      Make your receptionist resume at Hiration's Online Resume Builder and get the option to download a PDF of your receptionist resume along with the following benefits:

      1. Unlimited PDF Downloads
      2. Shareable Link

      You get to download unlimited PDFs of your receptionist resume and also as your resume stays saved in the account itself, you can download the same receptionist resume anytime as well as many times as you want to. With this, you'll also get a sharable link of your receptionist resume.

      So, go and make your receptionist resume at Hiration's Online Resume Builder Today!

      Key Takeaways

      1. Highlight all the important words, phrases and numbers in the whole of your receptionist resume. Highlighting will ensure that you pass the 6-second test. On average, a recruiter reads a resume only for 6 seconds.

      By highlighting and bolding the words, you will ensure that the recruiter reads whatever you want him or her to read.

      1. Do not overdo the highlighting. Highlight only those words, phrases and numbers which are relevant to your target profile. For example: highlight where all you led a team, what all targets you were able to meet, what all methodologies you used, etc.
      2. Also, highlight only those words and phrases of which you have a good knowledge about as in the interview round there are high chances that the recruiter will ask questions around those highlighted words and phrases only. So, make the best use of highlighting the word and phrases and turn it into a benefit for you.
      3. When writing your points of the professional experience section and internship section do make use of bucketing to write similar points together. Buckets will basically be made of the broad level receptionist resume skills which you used in carrying out those duties.
      4. Highlight all the important numbers and achievements throughout the resume. This way, the recruiter can just read your highlighted words, phrases and number and can get an idea of your receptionist resume skills and achievements.
      5. In the professional experience section, make a separate key achievements section for every company that you worked in. In this section write the contribution, impact, result, etc specific to that company.
      6. To maximize the impact and coherence of your resume points, make sure they demonstrate the following three things: (a) your contribution (b) effect/impact and (c) corresponding achievement
      7. Draw a clear distinction between your points and title. To do that write the company name and your designation to the left and write the dates and location towards the right-hand side. Then start your resume points from the next line.
      8. Try to quantify all and every information that you write in your resume. Bring out as many numbers as you can. Do this throughout your resume. Numbers help in bringing out the impact that your duties had on the business which otherwise gets drowned out. If you don't remember the exact numbers, then you can always write a ballpark figure.
      9. Also, do not over quantify your resume. Write numbers only if they are significant to your target profile and if they increase the value of your resume.

      If you have any further queries around receptionist resume, then ask them out at team@hiration.com and our receptionist resume experts will answer them.