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What is the most important section on a resume?

Some would say the Professional Summary. Others would side with the actual Professional Experience section.

Nope.

It is the resume contact information section!

Think about it: You got all the required key skills. You have the most detailed work section. But you mis-spelled your name. Or forgot a digit in your contact number.

Do not worry! We have got you covered.

Contact information is the data you provide to help the recruiters get in touch with you. That includes your name, email address, and phone number. You might also want to add your city and zip code.

In this blog, we will show you how to put personal information on resume. Read on to know how to write the most important section on your resume.

This post will cover the following topics:

What All Contact Details to Include in Resume

Firstly, we should take a look at what resume info should you include. It is very important to know what information leaves an impact on the hiring manager.

On your resume info page, you should definitely include:

Your full name
Street address (Optional. If, for instance, you live in close proximity to the company HQ and you think that might play out as a factor in shortlisting you.)
City
State
Zip code
Phone number
Email address

  • Full Name: If you use a name that is other than your given name, you should use that in your resume. But what you should definitely keep in mind is that you have to be consistent with what you do.

Since we've come across peculiar cases, we do think it's best to explicitly state this: use the same name on all platforms. This name should be stated on all of your job application documents. This includes cover letters, business cards, professional website, portfolio, etc.

If you are choosing to use your full name, put a nickname that you prefer to go by in parenthesis. For example, your name on your resume shall read: Timothy (Tim) Berney.

  • Mailing address: You should use a permanent mailing address on your resume. It helps to communicate easily and having an authentic address helps. If you are a student, and you have multiple addresses, you should include both, your permanent address and your temporary address.

You can go easy with including your apartment/street details. These details come in handy at a much, much later stage. They serve little purpose to the recruiter. Couple that with privacy concerns and no one's going to question you if you decide to skip your precide address with just the city and zip code.

For example, your address can be 'San Francisco, California'. Keep in mind all the other circumstances wherein you would not want to list your physical home address.

  • Email address: You should use a personal email address. Your work email address is not professional. Mixing your current job email with your job search emails is quite mind boggling!

If you do not have a personal email account, sign up for a free email account today. Use this email for job searching. However, it is also important that your personal email id looks professional.

Use your first and last name in the email address. Avoid unprofessional email addresses, like coolamanda@gmail.com. Check the email account frequently, so that you do not miss out on employer inquiries. Respond in a timely manner.

  • Phone number: One important rule of phones would be: It is very important to have voice mail. Using voice mail on your phone is helpful. It enables hiring managers to leave a message when you are not available. It helps you not to miss any important calls.

But, be sure that your voice mail message sounds professional. A professional voicemail would be: Hey, it's Alice here. Please leave a message.

You should make sure that it includes your name, so the employer knows that are calling the right person.

If you have a phone with text services on, you can send notes to the number so that the recruiter can easily get in touch with you.

Before we move on to the next section on how to include resume contact information, we would like to tell you some hacks:

  • If you have a LinkedIn page or a personal website, include these links in your contact section as well.

For an increased impact, you should try to include your online portfolio. It shows your creativity and dedication towards proving yourself.

How to Include Contact Details in Resume

No matter what resume format you use, you will still need to include the correct information. And this information should be written in a way that sells your professional work experience to a hiring manager.

What you choose to display on your resume makes or breaks your entire job prospect.
So what should you include to improve your chances? What are the odds?

It all starts with how to put your personal info on resume.
It begins with your name and other contact information.

We have already discussed about what information should be included in your resume contact information. Your name, address, phone number, and email address should always appear at the top of your resume. It does not matter which resume format you are using.

As you scroll further, we would tell you how to include this information on your resume. By the end of this resume blog, you will be ready to have enough information to create your own resume.

Start with adding contact information!

Before we begin, we would like to ask you something.

Did you know that some employers use the contact information section to filter candidates?

  • They are most likely to give you a pass if you live in another part of the country. This is done to avoid paying relocation costs.

  • They may form a negative opinion of you if your contact information is inappropriate in some way.

  • A lot of recruiters use this information to search for your popular opinion on popular social networking sites. They like to see what is posted about you.

This makes the resume contact information section even more important. What should you include to make sure your resume gets forwarded?

Your First & Last Name

  • Your middle name is optional. Include it if you want to distinguish yourself from other job candidates.

  • You can use your given first name or your shortened first name. However, it is not advisable to use a nickname. It leads to formation of opinions.

  • Your name should be at the top. It should be able to stand out. You can make your name a larger than the rest of the fonts. Or bold your name. Or both. You can center your contact details or align it to the right.

HIRATION PROTIP: For your work profiles, it's the industry standard to align your location and time period to the right

  • Leave a space or horizontal line between the end of your contact information and the next section of your resume.

Your Contact Number

  • Your home and cell phone numbers can be listed. You can include more than one number.

  • Make sure that the numbers you include are ones that are active to take calls on.

  • Your work phone number is not a good choice. Your employer may/may not allow personal calls. Also, if you do not want your current company to know about your job switching.

  • Make sure you have a decent voice mail message in case you are prone to missing calls.

  • Check your messages regularly. We can recall countless clients who missed a job opportunity just because they were not available on call or couldn't reply to a message/mail.

Your Mailing address or Current/Preferred Location

  • Include your full mailing address (street address, city, state, and zip code), or just the city and the state.

  • In case you have privacy concerns, it's perfectly alright if you skip your complete address for just the city/state.

  • Use the complete state name if the abbreviations are easily confused with another.

Your Email Address

  • Use a conventional email address (firstname_lastname@email.com).

  • Do not use inappropriate emails (like pinkpanther@email.com).

  • You will need to check your email regularly. Do not miss an opportunity. Make sure your email settings don't automatically send promising emails to the spam folder.

  • If you don't have an email account...well, have you been living under a rock this whole time? Make one now!

  • You can provide links to a professional online profile or personal webpage only if you think that it'll bolster your overall profile. Providing a link to a LinkedIn profile that was updated many months ago will not benefit anyone.

  • Whatever you include, do remember that it's going to count. You can skip this if you think there's the slightest chance that it might backfire.

  • You can definitely include links to articles or papers that have been published, or other such distinctions.

What to Avoid

  • Avoid typos : A typo is more common than you think. It could prevent you from getting contacted for the job.

  • Name: Consistency is the key. Titles can be discriminatory.

  • Email Address : Do not use current work email address. Do not use a casual or silly email address. Use a provider that makes you look savvy and professional.

  • Phone Number: Add a country and area code. Check your voicemail message. Do not personalize your caller tone.

  • Social Media Handles : It’s always a good idea to include a personalized LinkedIn URL. Include platforms that you use for work or where you have a professional profile.

  • Websites: Add your website, blog, or online portfolio.

  • Date of Birth: It is a quick way to show the employer you are legal for certain jobs.

HIRATION PROTIP: In the US for instance, it's forbidden to add personal details like age, sex, date of birth, etc., to avoid bias in the shortlisting process. On the flipside, countries in the Mideast for instance also ask for passport details. Check the norms for your country or industry before you include these details.

Sample Template for Contact Details on Resume (Examples)

2-column Resume

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1-column Resume

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Do you have any questions about how to make a personalized resume contact information section?
Give us a shout in the comments!