Landing an offer for your dream job is most definitely a joyous moment and congratulations on that!
However, there are new questions that spring up with it.
Like, should you accept a job offer immediately? How to accept a job offer?
And should you do it over an email, a text message, or a phone call?
Fret not, allow yourself to bask in your happy moment while we break down the how-tos of accepting a job offer.
By the end of this guide, you will have clarity on the following questions that will help you draft a great job offer acceptance letter:
- What is the best way to accept a job offer?
- How to accept a job offer?
- How to structure a job acceptance email?
- What is a good job acceptance email sample?
- How to accept a job offer with conditions?
Best Way to Accept a Job Offer
The best mode of communication that you must use to accept a job offer is through an email or a formal letter.
During the initial stages, you are most likely to know that you are receiving a job offer through a phone call from the recruiters.
After saying yes to that, you must ensure to get the offer in writing, review all the terms like your salary package, working hours, paid holidays, etc., and then proceed to write a formal acceptance letter or an email once you’re satisfied with the offer in hand.
Avoid using text messages or phone calls as a medium of communication to accept a job offer as these are not professional approaches.
Accepting a job offer in writing ensures that you and the employer are on the same page about your employment terms and it can be used as a reference in the future in case of any disputes.
How to Accept a Job Offer?
While you may be tempted to accept a job offer almost immediately, you need to consider several things before reaching a concrete decision to accept a job offer.
Thinking things through beforehand will allow you to have a more fulfilling work experience in the long term, and this is your only chance to negotiate any terms before you join the company.
Here are some tips that will guide you on “how to accept a job offer”:
Be Clear About Your Expectations
If you are unclear about what you want from a job offer, it’s time to step back and assess your priorities.
What are your expectations from the job? What type of work situation will help you thrive in your position?
For some, it may be a higher paycheck or more number of paid holidays, while for others, flexible working hours might be the most important aspect of a job.
Whatever it is, you must be clear about your expectations so that you can assess the job offer based on them and prepare to negotiate if the need arises.
However, you must also ensure that your expectations are realistic. If you want a higher paycheck, be sure to research the average salaries for your job title with respect to your experience level and location.
This will give you an understanding of whether or not your expectations are plausible.
Review the Job Offer
Once you know what you want, you can review the job offer based on your evaluating parameters.
Are the terms and conditions, salary, training hours, etc., in line with what you discussed over the call or post-interview with the recruiters?
Sometimes recruiters can make an honest mistake while drafting a written job offer and miss out on a few points, which can later be crucial to your employment.
Thus, you must keep an eye out for such oversight and bring it to the recruiters’ attention.
Ask for Time
If you are having trouble reaching a conclusion, ask for 1 or 2 days to process the offer and provide a response to the recruiters.
Rather than reaching a hasty decision that would waste both the employer and your time, it’s important to make a sensible decision.
Informing them ahead of time will also ensure that you and the recruiters are on the same page.
Prepare to Negotiate
In case you feel that the offer in hand doesn’t justify your worth, be prepared to negotiate.
Research the standard packages for your job title and the common benefits professionals of your position are entitled to.
Accordingly, you can build your case, state the facts, and negotiate the terms of your employment on a realistic level.
How to Write an Email to Accept a Job Offer?
Once your conditions are met and are ready to accept the job offer, you must draft a formal letter or an email to put everything in writing.
It is important to write a to-the-point, concise, and professional job offer acceptance email that will set a positive tone for your work with the organization.
Given below are some guidelines to help you structure your offer acceptance email:
Write a Clear Subject Line
If you are writing an email to accept a job offer, you must write a subject line that clearly states your purpose of writing.
You can write a simple line such as “Accepting [company name] offer for the role of XYZ.”
Address Your Letter
You must address your job acceptance letter to the same person who sent you the job offer letter.
If you received the job offer through an email, revert to the same email thread and ensure to personalize the salutation with the recipient’s last name.
Thank the Employer
Being courteous is a great way to begin your job acceptance letter/email.
Thank the employer for the opportunity, and ensure to state the job title and the name of the company in the first sentence to avoid any confusion.
Clearly State Your Acceptance
Do not beat around the bush and clearly write that you are officially accepting the job offer along with the terms and conditions, salary package, etc.
You can begin with a simple line such as “I’m happy to officially accept your job offer and look forward to joining your stellar team.” And follow up by reiterating the terms of employment.
Mention Your Date of Joining
According to what you’ve discussed with the employer, mention your date of joining in your job acceptance letter to avoid any confusion.
You might have to serve a notice period in your current company, or you may be joining the company in a couple of days.
Ensure to put it in writing and state the starting date clearly.
Sign Off On a Positive Note
Keep your acceptance letter short and end it with an appropriate salutation.
You can express your enthusiasm to commence your work with the company and write a simple salutation like “Thank you” or “Sincerely” followed by your full name.
Job Offer Acceptance Email Sample
To put everything in perspective, take a look at the following sample of an acceptance email:
Subject line: Accepting [company name] offer for the role of XYZ
Dear Mr./Ms. [last name of the sender of the job offer],
I am delighted to formally accept the job offer for the role of [job title] with [company name]. Thank you for the opportunity.
As per our discussion and the terms stated in the offer letter, I accept the starting salary of [offered salary] with the availability of flexible working hours post the training period.
I will be commencing my work with the company from [joining date]. Should you require any additional information from me, please let me know. I will be available at [phone number] and [your email address].
Looking forward to joining the team and meeting all the staff members.
Also read: How to write a job application in 2022?
How to Accept a Job Offer but Negotiate Salary?
Although it might feel uncomfortable to talk money and negotiate your salary with the recruiters, you must be bold enough to take the chance.
The period between when you receive a job offer and you formally accept it is the best time to talk money.
This is because you already know that the recruiters want to hire you and they've invested time and resources in the recruitment process and interviews.
Thus, when you nudge a little about the salary package, they are most likely to accept your terms if they are realistic.
Given below are some tips to help you negotiate salary through a job offer acceptance letter:
- Build a strong case by backing it up with market data - research average salaries for similar professionals in your location with similar experience level
- Leverage your certifications and specialized skills (if you have any) to emphasize what you can bring to the table
- Avoid sharing your past salary details with the recruiters. Some states in the US even have laws that bar recruiters from enquiring about a candidate's salary history
- Don't just focus on the monetary aspects of negotiation. You can also opt for additional benefits and working flexibility
Key Points from the Blog
- The best mode of communication that you must use to accept a job offer is through an email or a formal letter.
- Before you accept a job offer, you must be clear about your expectations, assess the offer accordingly, and prepare to negotiate.
- Keep your job acceptance email to the point and concise, along with a clear subject line.
- Your job acceptance letter must be addressed to the same person who sent you the job offer letter.
- If you received the job offer through an email, revert to the same email thread and ensure to personalize the salutation with the recipient’s last name.
- Ensure to state your date of joining and reiterate that you are formally accepting the job offer along with the discussed terms.
If you further need expert guidance on how to accept a job offer or how to negotiate your offer, visit Hiration’s Career Activator Platfrom which offers 24x7 chat support. You can also write to us at email@example.com.