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Who is the chief of staff?

A chief of staff is a person who acts as a point of contact for several other people working under a single high authority. The responsibilities of this position can be stressful due to the responsibility that comes with the job.

To grab a chief of staff job, you need a chief of staff resume that will help you get shortlisted.

In this article, you will find answers to a few FAQs about the chief of staff resume:

Chief of Staff Job Description

People often undermine the importance of a job description, understanding the requirements of the job and incorporating them in your resume is a sure-shot way of getting shortlisted.

Pick out the key skills required for the job and add them to your chief of staff resume and make it ATS friendly.

Here are a few roles & responsibilities of a chief of staff:

  • Resolve staffing issues
  • Assist the senior management in making sound decisions
  • Design strategies to optimize the workflow and enhance productivity
  • Ensure the execution of assigned tasks under the guidance of senior leadership
  • Onboard new staff and conduct training sessions

Correct Chief of Staff Resume Format

There is a possibility that even after having the right skills and work experience in your chief of staff resume a recruiter might reject your application.

Do you want to know why?

Because you didn't use the right resume format.

That is how important a resume format is.

The Three Types of Resume Formats

Reverse chronological Resume Format

  • This format as the name suggests presents your work experience and qualification in reverse chronological order, that is from most recent to oldest
  • It is recruiter friendly and ATS (Applicant Tracking System) compliant
  • It doesn't work well for professionals with career gaps or who are changing industries

Functional Resume Format

  • This format focuses on your skills rather than experience, unlike reverse chronological
  • It works wonders if you are trying to hide employment gaps
  • It isn't ATS compliant or recruiter friendly, hence raises suspicion in the minds of recruiters

Combination Resume Format

  • It is a mix of both reverse chronological and function format
  • It focuses both on the candidate's skills as well as the experience
  • It is not suited for professionals who are at the early stage of their career

Also read: Which resume format is best for you?

Chief of Staff Resume Sections

Now that we know about the resume formats, we should also know how to divide the chief of staff resume into different sections.

A standard chief of staff resume is divided into the following sections:

  • Resume Header
  • Job Title
  • Personal Information
  • Summary/Objective
  • Key Skills
  • Professional Experience
  • Certifications
  • Education
  • Additional Information

These resume sections will vary in placement according to the job you are applying to.
Each section needs to be crafted with perfection since an error in any one section can impact your chances of getting shortlisted.

Also read: What is the correct order of resume sections?

Chief of Staff Resume Header

It is the first thing that a recruiter notices in your resume, so you need to be cautious while writing your resume header.

  • Avoid naming your resume as 'CV' or 'Resume'
  • The font size can vary between 14-16 points
  • If you have a middle name then frame your resume header as Mike J. Scott

Also Read: Resume Header 10+ Samples

Chief of Staff Professional Experience Section

It is undoubtedly one of the most important sections in the resume. So keep the following points in mind while crafting one for your chief of staff resume:

  • Use the STAR format to frame your points: Situation, Task, Action, and Result
  • Limit your bullet points to one line and start with power verbs
  • Group similar bullet points under one sub heading
  • Highlight key phrases
  • Quantify your achievements/provide performance figure wherever possible
  • Make sure that cause and effect relationship reflects in all your points

We will give you 2 examples one without the use of above mentioned points and one with it, and the difference will be visible:

Example 1:

I developed orientation plan for 40 new recruits to provide them safety training allowing for a smoother on-boarding transition. Talked to 4 field supervisors to assist with securing areas to expedite repairs and restore operation quickly and safely. Initiating a preventative maintenance process for maintaining and repairing all critical equipment of CO2 liquefaction tanks. Did the maintenance of expenditure records on the plant expansion project to ensure all needs are met while sticking to the budget. Overseeing 60,000 sqft. renovation by coordinating with architects, construction workers, and suppliers. And implementing controls on supplies and standardizing ordering procedures resulting in decreased office expenditures by 15%

Example 2:

Cross-Functional Coordination & Project Management

  • Developing orientation plan for 40 new recruits to provide them safety training allowing for a smoother on-boarding transition
  • Coordinating with 4 field supervisors to assist with securing areas to expedite repairs and restore operation quickly and safely
  • Initiating a preventative maintenance process for maintaining and repairing all critical equipment of CO2 liquefaction tanks
    Cost Optimization & Process Improvement
  • Maintaining expenditure records on the plant expansion project to ensure all needs are met while sticking to the budget
  • Overseeing 60,000 sqft. renovation by coordinating with architects, construction workers, and suppliers
  • Implementing controls on supplies and standardizing ordering procedures resulting in decreased office expenditures by 15%

Chief of Staff Skills

With great positions comes great responsibilities, and to fulfill those responsibilities you need a qualifying chief of staff skill set.

The chief of staff is a professional who is in touch with the senior management as well as the newbies of the organization.

A chief of staff needs to have the following skills to lead a successful career:

  • Detail-oriented
  • Organized
  • Report Generation
  • Strategizing Initiative
  • Compliance
  • Stakeholder Management
  • Leadership Skills
  • Project Management
  • Interpersonal Skills
  • Compliance

These are some necessary chief of staff skills, but not the only skills required to become a great chief of staff.

Adding these skills to your chief of staff resume either in the skills section or highlighting your skills in the professional experience section will enrich your chief of staff resume.

Also read: Which soft skills can be added to a resume?

Tips to Write a Chief of Staff Resume

While resume writing can seem a humongous task, it doesn't have to be.

If you take care of certain points while framing your chief of staff resume then it can be a cakewalk for you.

We have mentioned a few pro tips for your reference:

  • Limit your chief of staff resume to one page if you have less than 10 years of experience.
  • Use your full name as the header of your chief of staff resume.
  • Add a professional email, working contact number, and your location in city/state format while writing your personal information section.
  • Despite being the first section in the resume, a summary should be written at the end since it is the amalgamation of your skills and achievements.
  • Create a separate 'Technical Skills' section if you want to highlight them or add them to your 'Key Skills' section of the chief of staff resume.
  • Use the correct resume format as per the job requirement and your work experience history.
  • Start your bullet points in the professional experience section with power verbs, also known as action words.
  • Add any certifications or volunteer experience that might add value to your chief of staff resume.

Going through some chief of staff resume examples will help you understand these tips better.

Also Read: How to write a resume in 2022?

Chief of Staff Resume Sample

5
Tips & Guides
Dwayne Baldwin
Chief of Staff
SUMMARY
3+ years experienced chief of staff armed with a prolific track record of managing cross-functional teams and day-to-day functions to ensure operational efficiency. Proficient in handling multiple accounts and establishing financial reports to discuss with stakeholders and the CEO. Adept at optimizing processes to maximize customer satisfaction and propel business growth.
KEY SKILLS
• Staff Coordination & Management • Operations Management • Process Improvement • Training • Tool Generation
• Account Management • Cost Optimization • Facility Supervision • Record Maintenance
Technical Skills: MS Office, Google Suite
PROFESSIONAL EXPERIENCE
Chief of Staff | Operations
Gas Capital Junction
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    GCJ offers midstream services for your gas treating needs since 1981, customizing various equipment and consultative know-how for your specific application
    Cross-Functional Coordination & Project Management
    • Developing orientation plan for 40 new recruits to provide them safety training allowing for a smoother on-boarding transition
    • Coordinating with 4 field supervisors to assist with securing areas to expedite repairs and restore operation quickly and safely
    • Initiating a preventative maintenance process for maintaining and repairing all critical equipment of CO2 liquefaction tanks
    Cost Optimization & Process Improvement
    • Maintaining expenditure records on the plant expansion project to ensure all needs are met while sticking to the budget
    • Overseeing 60,000 sqft. renovation by coordinating with architects, construction workers, and suppliers
    • Implementing controls on supplies and standardizing ordering procedures resulting in decreased office expenditures by 15%
    INTERNSHIP
    Intern | Change Management
    WBRE
    Start typing, then use the up and down arrows to select an option from the list
      WBRE is an American commercial real estate services and investment firm offering a range of integrated services, including transaction and facilities
      Tool Generation & Account Management
      • Assisted in developing integrated access tool to highlight coverage for targeted accounts of 300+ regional contracts
      • Rendered support in building a system to manage capital assets within the company to retrieve real-time status
      • Monitored 30+ accounts' receivable and reported senior accountant in case of discrepancies
      EDUCATION
      Bachelor of Science in Business Administration
      University of Texas at Dallas
      Start typing, then use the up and down arrows to select an option from the list
        Largest public university in the Dallas area and the northernmost institution of the University of Texas system, with an annual enrolment of 29.5k students
        • GPA: 3.5/4.0
        CERTIFICATION
        • Certification Program in Leadership & Management | UC Berkeley | Dec '21
        ADDITIONAL INFORMATION
        • Languages: English (professional) and French (native)

        Importance of a Chief of Staff Cover Letter

        When it comes to job applications, the first thing that comes to our mind is a resume and we end up forgetting another important document, that is a cover letter.

        While sending in a cover letter along with your resume is not always a requirement but it is a recommended practice.

        There are a few reasons for sending the cover letter even when it is not required:

        • It displays your interest in the job that you went the extra mile to write a cover letter
        • It adds value to your entire job application
        • It allows you to highlight any relevant information that you could not add to your resume
        • It gives a personal touch to your application, making it more humane

        Also read: How to write a stellar cover letter?

        Chief of Staff Resume Points to Remember

        A few key points to note:

        • Reading the job description will help you identify keywords that you can add to your chief of staff resume for making it ATS compliant.
        • Choosing the correct format for your resume is important as it can be a deal-breaker.
        • Limit your resume to one page if you have less than 10 years of experience.
        • Leadership, project management, and compliance are a few skills amongst many that are necessary for becoming a great chief of staff.
        • Send a cover letter along with your chief of staff resume to add value to your application.

        If you need any assistance or want some chief of staff resume examples or want to create a complete chief of staff resume,, visit Hiration Resume Building platform and create one for yourself. It has 24x7 chat support and you can write to us about any queries at support@hiration.com.

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