What to put in the subject line of an email for sending a resume?

When it comes to applying for jobs, having a stellar resume is only a part of the equation.

While some recruiters will require you to upload your resume to their database, others will require you to send it through an email. And that’s where another critical component of the equation comes to play - the email subject for sending the resume.

The subject line of an email is a short single line that gives the recipient an idea of what the email entails.

And when you’re sending your resume as an attachment through email, the subject line is the first thing recruiters will read, so it is important to make it stand out. Otherwise, your resume might just end up in the trash. Unopened and uncared for.

Not an ideal situation, is it?

But, by following our tips and tricks, you can avert such scenarios and create an impressive subject for sending your resume to recruiters.

Here’s what’s in store:

How to Write an Email Subject Line for Sending a Resume?

Without any fuss, let’s get right into the good part. Given below are some insightful tips that will help you craft an impressive resume submission subject line:

Keep it Short and Sweet

The very first and important factor to keep in mind while writing a subject line for sending your resume to recruiters is that it needs to be crisp, concise, and to the point.

Recruiters and hiring managers barely spend 6 to 8 seconds reviewing a resume. So it is evident that they won’t spend more than a few seconds reading your subject line.

So, use as few words as possible to describe the contents of your email, i.e., your resume.

For instance, rather than writing “Job Application for Sales Representative Position”, you can write “Sales Representative Application” to make it more concise and to the point.

Mention the Job Title or Job ID Number

One way to make your subject for sending a resume unique, include the job title or job ID number in the subject line.

Doing so will help your email stand out from the pile of emails in the recruiter’s inbox and will also make it easier for them to match your resume to the specific vacancy.

For example, you can write “Job ID #123 Tracy True’s resume” instead of just writing your name and a long job title.

Highlight Referrals

If you were referred for the position by someone from the company, it’s a great idea to include the person’s name in the subject line.

This ensures that your email stands out from other possible applicants who are bombarding the recruiter’s inbox with resume emails. Thus, immediately setting you apart from your competitors.

Here’s a possible referral subject line that you can write:

“Referral from Richard Jones: #Job ID #123 Tracy True’s resume”

Refer to the Job Listing

In case you are sending your resume through email after reading a job listing, you must closely refer to the listing for any instructions on how you need to go about the submission process.

If the listing has asked you to mention the job title and your name in the subject line, or maybe just the job title, include just that. You don’t need to do anything more or add to the line in hopes of making it stand out.

Doing so may backfire and cause your resume email to be trashed without consideration.

Avoid Using Generic or Vague Terms

One of the most common mistakes that candidates make when writing the subject for sending a resume is using generic and vague words or phrases.

A subject line that is too broad and generic will not grab the recruiter's attention and will possibly be overshadowed by other emails with engaging subject lines.

For instance, simply writing “job application” or “resume” is too basic and vague.

Proofread Your Subject Line

To ensure that you have mentioned the right job ID and used the exact terminology for the job profile, you must cross-check the subject line before hitting the send button.

Be sure that there are no typos, spelling, or grammatical mistakes that can risk your application starting off on the wrong foot or leaving a bad first impression on the recruiters.

Also Read: How to write an email to recruiters for sending a resume?

Subject for Sending Resume examples

Examples of Subject for Sending Resume to Recruiters

Here are some subject line examples for sending resumes through emails:

Subject for Sending Resume for Seasoned Professionals

  • Product Manager - Linda Rose Resume
  • Senior Data Analyst - Richard Green's resume
  • Jake Simpson Resume- Job ID #123
  • 5+ Years Experienced Sales Executive - John Brown Resume
  • Job Posting #568 Communication Manager Resume
  • Willow Dawn Resume - Senior Business Analyst Resume

Examples of Interesting Subjects When Sending Resumes to Companies for Entry-level Jobs

  • Entry-level Data Analyst Resume - Job Posting #421
  • Donna River Resume for Sales Associate Internship
  • IT Recruiter Intern Resume - Dennis Muller
  • Junior Accountant Fresher Resume - Emily Smith
  • Job ID #468 - Leon Meyer Resume
  • Junior Software Developer - Jonas Crew Resume

Also Read: How to write a thank you email after an interview?

Common Mistakes to Avoid while Writing a Subject for Sending a Resume

Given below are 3 mistakes that you must avoid while writing a subject for sending a resume to recruiters and hiring managers:

  • Using abbreviations or unprofessional language: Avoid using abbreviations, slang, or any phrases or terms that can be considered unprofessional.

  • Writing in all caps and/or using exclamation marks: These can make your email appear spammy and desperate, so avoid writing in all caps and using exclamation marks.

  • Including irrelevant information: Do not include unnecessary personal details or other information that can make your subject line lengthy and vague.

Also Read: How to write a compelling networking email in 2023?


To conclude, the most important factors to consider while writing an effective subject line for sending resumes to recruiters are:

  • Keeping it concise and to the point
  • Mentioning the job title or job ID number
  • Including your name
  • Avoiding generic phrases, abbreviations, and irrelevant information
  • Highlighting referrals and following the instructions provided in the listing (if any)

By following these tips and tricks, you can frame a simple yet effective subject line for sending resumes for any job profile or industry.

If you want to build a stellar resume within minutes, use Hiration’s ChatGPT-powered resume builder with 24x7 chat support. You can also reach us at support@hiration.com if you have any queries.

Build your resume in 10 minutes
Use the power of AI & HR approved resume examples and templates to build professional, interview ready resumes
Create My Resume
out of 5 on