Are you looking to send a two weeks notice to your employer?

This blog might help you.

If you have decided to leave your current job, it is good practice to provide your employer with a two-week notice as a professional courtesy.

In most cases, it is not mandatory to provide the employer with notice. However, providing your employer a two-week notice will give them ample time to find a suitable replacement.

In this guide, we will talk about everything you need to know about a two weeks notice letter.

Things we will learn:

What is a 2 Weeks Notice Letter?

You can have multiple reasons to leave your job.

No matter what it is, it is respectful to give a two weeks notice letter to your employer before resigning. It gives you enough time to complete your pending tasks and allows your employer to find a replacement.

However, most employment contracts mention the duration of the notice period to be served. So, you need to review it before taking a job as it may have some other rules regarding the notice period.

Why Should You Write a 2 Weeks Notice Letter?

There are primarily two reasons to write a two weeks notice letter.

  1. It’s respectful towards your employer to write a two-week notice period as opposed to leaving abruptly. This notice will help the employer settle all your financial obligations and give you time to finish up all your pending tasks.
  2. The second reasoning is, it will work as a written record of your resignation.

What Are the Significant Elements of a 2 Weeks Notice Letter?

  • Name of the person you are addressing
  • Designation
  • Company name and address
  • Date of the letter
  • The date of your leaving
  • A short statement to show gratitude
  • Your signature

2-weeks-notice-letter-format

How to Write a Two Week Notice Letter?

Use Professional Letter Format:

  • Use a clean resume format along with a simple font to make your 2 weeks notice letter professional. For example: Ariel, Times New Roman, etc.
  • At the top of the letter, include your contact information and date of Resignation. It is the most important information in your resume. You can either write the specific date of your resignation or you can say that you are leaving two days from the day you are sending the resume.

Keep the Letter Short and Clear:

  • Avoid writing a long letter for resigning. Just keep it to the point and it will work.
  • You can write a small thank you note at the end of your letter.

Refrain Yourself From Using Anything Negative:

It is always advisable to not mention anything negative about your colleagues and managers in the 2 weeks notice letter. Maintain professionalism. You never know, who you’ll have to meet again in the future.

Offer Help:

Always offer the employer to train your successor. This will help you leave the organization on a good note.

Send a Letter to Appropriate Person:

Always send the letter to your manager along with the human resource manager so that the HR department has a copy of it.

Briefly Mention your Next Step:

At the very end of the letter, briefly mention that you will perform all your duties to the highest standard until your last day and offer your help to others.

Sign Off:

End the letter with a formal closing such as “sincerely” or “Thanking you” followed by your name.

When should you give a 2 weeks notice?

If you are switching jobs, only give a notice when you have signed your offer letter with the new employer. Do not give notice based on verbal communication about the job. A range of things can happen and you might lose both jobs if you act too soon.

What to do if your employer provides a counteroffer?

Most of the time if the employee is experienced and valuable, employers try to provide a counteroffer when they want to quit.

The company has spent a lot of time training you, and they do not want their valuable resource to go.

You can choose to accept or reject the counteroffer based on these scenarios:

  • If you are looking to earn more from your job as a high-level employee, then you may want to consider a counteroffer of a salary hike. It is more advantageous.
  • However, if you are leaving for personal reasons, such as a clash with management, work-life balance, or another issue, then a counteroffer will not be of any value to you.

Problems you might face if you don’t give a 2 weeks notice?

It is not required by law to provide a two weeks notice letter.

However, most employees have a notice period clause in their employment contract.

And if you don’t follow the contract, you might lose the company benefits, and probably you have to give the company a penalty.

That’s why always read your employment contract carefully before signing.

Apart from that, if you leave the company without notice, it might leave a negative impression on the organization, which can cause you a valuable reference from the previous employer.

Frequently Asked Questions

Q. What is the duration for a two weeks notice?

A. Normally 14 days or 10 business days.

Q. Why it is important to give a two weeks notice?

A. It helps the company to find a suitable replacement and gives you time to complete your pending works and leave on a good note.

Q. What are the significant elements of a two weeks’ notice?

  • Name of the person you are addressing
  • Designation
  • Company name and address
  • Date of the letter
  • The date of your leaving
  • A short statement to show gratitude
  • Thanking you and your signature

Q. Can I resign without giving notice?

A. Yes, there are no government restrictions on leaving without notice. However, the employment contract must have some clauses regarding the notice period. You need to follow those.

Q. Can you use vacation time for two weeks' notice?

A. It depends on your employment contract. If some organizations may allow you to use the vacation time and leave immediately. But it is not recommended as the whole point of the notice period is to provide the employer enough time to find a perfect replacement.

Q. When is it ok not to give two weeks notice letter?

A. It’s ok to leave the job immediately if it affects your mental and physical health.

  • If you get bullied or abused at work
  • If you are tasked with something unethical
  • If the new employer has an immediate requirement, you might lose the opportunity if you don’t join.

2 Week Notice Template:

  • Ideal if you are not too familiar with the manager or HR
  • You want to use a neutral tone
  • You don’t want to provide a reason for your resignation.

Your Name
Your Address
Your Phone Number
Your Email

Date

Name of the person you are addressing to
Title
Organization
Address
City, State Zip Code

Dear Ms./Mr. [insert name]

I would like to inform you that I am resigning from my position as [position name] at [company name] effective two weeks from [date of termination].

I thoroughly enjoyed my time working at [company name] and appreciate the support provided.

Please let me know any assistance you will need from me during the transfer process.

Sincerely,
[Signature]
[Your Name]

Formal Two Weeks Notice Letter Template:

You want to write a formal letter if:

  • The work environment is a bit formal, and people here are not young.
  • You are formal with the manager
  • You don’t want to include a reason in your letter

Your Name
Your Address
Your Phone Number
Your Email

Date

Name of the person you are addressing to
Title
Organization
Address
City, State Zip Code

Dear Ms./Mr. [insert name]

Please accept this letter as formal resignation from my position as [Position] at [Company name]. My last day of employment will be at [data].

Please let me know how I can be of service during these final two weeks at the organization. I intend to work at the highest quality level until my final day of employment.

Thank you for all the support and opportunities you have provided me over the last [number of years].

Sincerely,
[Signature]
[Your Name]

Personalized Two Weeks Notice Example

A personalized notice letter is good if you have an informal relationship with the manager and you want to write a genuine thank you to the manager.

Your Name
Your Address
Your Phone Number
Your Email

Date

Name of the person you are addressing to
Title
Organization
Address
City, State Zip Code

Dear Ms./Mr. [insert name]

I would like to inform you that I am resigning from my position as [designation] at [company]. This is my formal notice of resignation from my position. My last day of employment will be [date], two weeks from today.

During my tenure, I have been fortunate to work beside you, allowing me to grow and learn about the [industry]. Your guidance and mentorship have prepared me well for the future.

I hope that we will get an opportunity to collaborate in the future.

Please let me know how I can help during this transition. I wish you and the company all the best going forward.

Sincerely,
[Signature]
[Your Name]

Two Weeks Notice Email Sample Letter

Subject Line: Notice of Resignation - Natasha Romanov

Dear Ms. Stark,

I would like to inform you that I’m resigning from my position as [designation] at [company]. My last day of employment will be [date], two weeks from today.

Please let me know if I can provide any assistance with the transition. I intend to work at the highest quality level until my final day of employment. You can contact me if needed on my personal email id natasharocks@gmail.com or via call at 555-555-5555.

Thank you for all the support and opportunities you have provided me over the last [number of years]. I wish you and the company success in the future.

Best regards,

Natasha Romanov

Click here to download the 2 week notice template

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