You are one perfect executive assistant resume away from landing your dream job as an executive assistant.

[Click here to directly go to the complete executive assistant resume sample. ]

And we are here to help you do it.

Are you struggling to land your dream job?

If you are, your trouble ends today because we are here to walk you through the process of writing the perfect job-winning resume.

We understand that writing a perfect resume can be crippling. But don't worry. We will help you write the perfect executive assistant resume that will get you the shortlist that you want.

Say goodbye to the gloomy days of waiting for a shortlist. Increase your chances of a shortlist today with our 2019 Guide with 10+ executive assistant examples.

Before we begin, here is a summary of what you will learn in this blog:

  • You should strictly avoid labelling your resume header as "CV or Resume". This may get your resume misplaced and you do not want that
  • Your executive assistant resume should use the reverse chronological order across all sections. This increases the relevance of your resume as it showcases your most recent job experience first
  • Do not write a generic resume for all your target jobs. Customize it according to your target profile

That's not all.

By the end of this blog, you will become an expert at curating the perfect executive assistant resume and you will learn:

  • What to write in your executive assistant resume and how to write it
  • How to curate a flawless executive assistant resume
  • How to draft a shortlist-ready executive assistant resume
  • How to craft an ATS-friendly executive assistant resume
  • How to make your executive assistant resume look professional
  • How to highlight your executive assistant resume skills

...and so much more!!

With the help of this blog, you will be able to perfect each section of your executive assistant resume. This will significantly enhance your chance of a shortlist and bring you closer to your dream executive assistant job.

You can bring the perfect executive assistant resume to life by using Hiration's Online Resume Builder to curate an impactful resume for executive assistants.

Our Online Resume Builder has pre-written and ready-to-use executive assistant resumes and executive assistant template that you can edit according to your liking.

It also has several executive assistant resume examples that you can fashion according to your needs.

If you want to learn how to write the perfect executive assistant resume yourself, read on.

This blog will cover the topics that we have mentioned below:

Executive Assistant Resume Sample

Before we begin, here's our executive assistant resume sample to help you get a sense of what your resume for executive assistant should ideally look like.

4+ years experienced and detail oriented executive assistant adept at managing calendars to schedule events such as meetings & interviews. Proficient in handling end to end travel arrangements for top management teams with a knack for managing time sheets, reimbursement filings & data sheets.
  • Scheduling Meetings
  • Travel Arrangements
  • Inbound & Outbound Communication
  • Time Sheets Management
  • Reimbursement Filing
  • Event Management
  • Report Generation
  • Received the "Employee of the Month" at The Grey House for exceptional performance in '16
  • Awarded the “The Greenfield's Best New Employee Award” in ’14
PROFESSIONAL EXPERIENCE
    Scheduling Meetings & Travel Arrangements
    • Arranged meetings, appointments & interviews for the MD and looked after calendar management
    • Made travel arrangements for the MD and her personal team including hotel, flights, & cab booking
    Communication Coordination & Event Organization
    • Facilitated inbound & outbound communication (emails, phone messages etc.) in a time bound manner
    • Administered the negotiation of rates & dates with conference halls & hotels for all external events involving the MD
    Reimbursements & Time Sheets
    • Amended the weekly time sheet for the Managing Director as part of my work assignment
    • Managed official expenses and filed them with the accounts team for reimbursement
      Presentation Making, Logistics & Travel Arrangements
      • Handled logistics & provided project support for data tracking
      • Assisted in projects and drafted power point presentations & documents for important meetings
      • Managed the CEO's calendar, scheduled meetings and made travel arrangements for the executives
      EDUCATION
      • Washington D.C., DC, USA
      • Top 5 percentile of the class
      • Languages: English, Italian

      Executive Assistant Job Description

      An Executive Assistant Job Description involves the following roles and responsibilities:

      • Accepting and making phone calls
      • Setting business meeting agendas
      • Sending memos
      • Reviewing incoming reports
      • Screening visitors
      • Making travel arrangements
      • Preparing reports
      • Filing and organizing documents
      • Recording meeting minutes
      • Performing basic bookkeeping tasks
      • Setting the executive’s daily schedule

      Executive Assistant Salary: How much money does an Executive Assistant make?

      The following websites have quoted the following figures for an executive assistant salary:

      An executive assistant salary varies according to the job experience and expertise of the professional. The size of the company and skills of the executive assistant also dictates how much an executive assistant makes.

      What is an Executive Assistant Resume & why do you need it?

      Your executive assistant resume is your identity in the professional world. It is the first point of contact between you and the recruiter.

      It needs to capture the imagination and admiration of the recruiter because if your resume does not do the bare minimum of impressing the recruiter, you will not get shortlisted in your chosen line of work.

      This is why your executive assistant resume is important. This is why you need it.

      In this blog, you will learn how to write a professional resume and how to rank high in the Applicant Tracking System.

      Ranking high in the ATS enhances your chances of a shortlist.

      In other words, this blog will teach you how to elevate your chances of a shortlist.

      Does this excite you?

      If it does, read on!

      Sections in an Executive Assistant Resume

      To write a job-winning resume for executive assistants, you need to write each section to perfection.

      Given below is a list of all the sections that you should write in your resume:

      • Header
      • Personal Information
      • Profile Title
      • Summary/Objective
      • Key Skills
      • Professional Experience
      • Education
      • Certifications
      • Additional Information

      To read a detailed blog on resume sections, read Hiration's 2019 Guide to sections in a resume.

      How to write your Executive Assistant Resume

      Writing is an art and writing an executive assistant resume that will win you a job is an art and a challenge.

      You cannot land your dream job without knowing the basics of resume writing.

      To simplify the process of writing resumes, resume experts have come up with 3 basic
      stages of resume writing.

      We have mentioned them below:

      • First Stage: Master Executive Assistant Resume
      • Second Stage: First draft of Executive Assistant Resume
      • Third Stage: Final draft of Executive Assistant Resume

      Master Executive Assistant Resume

      Most of us tend thoughtlessly drafting our resumes without making use of the right strategy. Our approach is wrong, which is why we end up writing terrible resumes.

      To rectify this situation, resume experts have come up with the strategy of making a master resume. The Master Resume Stage is the first stage of resume writing.

      In this stage, all you have to do is collect all your work-related information and compile it in one place. This ensures that you have easy access to all the information that you need without having to look for it.

      When you do this, you can easily pick out the relevant points and replicate them in the work experience section of your executive assistant resume.

      This helps you professionally write your resume in the present.

      It also helps you in the future when you need to update your resume according to your latest needs.

      So when you set out to write the perfect resume for executive assistant, make a master resume first.

      First draft of Executive Assistant Resume

      In the second stage of writing your resume for executive assistant, you have to make the first draft. In the first draft resume stage, you have to simply fill some sections of your executive assistant resume by order of priority.

      Pick out the relevant points from your master resume and write them in the work experience section. After you complete the work experience section of your executive administrative assistant resume, you need to get to the rest of the sections.

      The sections that you need to fill as part of your first draft resume stage are listed below:

      • Header
      • Personal information
      • Profile title
      • Education
      • Certification
      • Awards & recognition
      • Additional information

      Final draft of Executive Assistant Resume

      After completing the first two stages of your executive administrative assistant resume, you need to draft the final stage.

      The final stage is easy to compose and has only two sections.

      These sections are listed below:

      • Write the key skills section: In the final stage of your executive assistant resume, you need to compose the key skills section. To draft this section perfectly, you should simply single out the highlights of your roles and responsibilities from the work experience section and list them down in your key skills section.

      • Compose the summary or objective section: The second thing you need to do is compose the summary or objective sections. Write an executive assistant resume summary if you have more than 3 years of work experience. If not, write an executive assistant resume objective.

      How to write your Executive Assiatnt Resume: Conclusion

      If you follow the three stages of resume writing that we have mentioned above, you are approaching resume-writing the right way.

      The above three stages will give you a general idea of how to compose your resume and how to prioritize each section.

      You can make use of Hiration's Online Resume Builder to simplify this process.

      Our Resume Builder has 25+ executive assistant resume templates and a wide range of executive assistant resume examples that you can choose from.

      It also comes with ready-to-use content which you can modify according to your needs.

      Executive Assistant Resume: Professional Experience

      Can you guess what the most important section of your executive assistant resume is?

      No surprise there. It’s the professional experience section.

      This section is important as it has the potential to land you your dream job.

      You cannot land your dream job without an expert professional experience section as the recruiter won’t know anything about your work history. Without this knowledge, the recruiter will not even consider you for a shortlist.

      Because the professional experience section of your resume is a broad outline of your skills and work experience, it is this section that gives you the best opportunity to impress the recruiter.

      Once you have the recruiter in your pocket, you’re one step closer to attaining your dream job.

      Here's a list of what to include in your work experience section:

      • Your designation in the company
      • Name of the organization(s) that you have worked at
      • Location of your workplace
      • Dates of work from 1st day to the last day of work

      The details of your work experience have to be listed down in this section using points, bucketing & bolding and the STAR format.

      We will now discuss the importance of these elements in detail.

      But before we do, take a look at our executive assistant resume sample below to get an idea of what the ideal professional experience section should ideally look like:

      executive-assistant-resume-professional-experience-1

      STAR format in your Executive Assistant Resume

      You should follow a sound structure to compose this section.

      Without doing this, your professional experience section is only half done.

      The STAR format is the ideal format that you should follow to compose the professional experience section of your executive assistant resume.

      S stands for Situation - The situation/backdrop/context of your contributions
      T stands for Task - The actual task that was assigned to you
      A stands for Action - The strategy you used to execute the assigned task
      R stands for Result - The result/outcome of your action in the form of an achievement figure

      By following the STAR format, you can objectively articulate your contributions to the organizations that you have worked for.

      By doing this, you can communicate your usefulness as a professional to the recruiter. This goes on to enhance your chances of a shortlist for your target job profile.

      Framing Points in your Executive Assistant Resume

      The professional experience section of your resume for an executive assistant is important.

      We have already established that.

      Since this section of your resume is so important, you need to compose this section effectively and efficiently.

      This can be done if you write this section in points instead of paragraphs.

      But why *shouldn't *you compose this section in paragraphs?

      It’s because the paragraphs are long and boring. It is likely to put the recruiter to sleep. You don't want to put the recruiter to sleep.

      Instead, you should always write this section in points.

      Hiration Pro Tip: Write the professional experience section in the form of points instead of paragraphs to make it more readable and objective

      Framing points makes your resume look more professional.

      It also makes it more effective, organized, and easier to comprehend.

      Here are two examples to demonstrate this:

      Example 1:

      “As part of my roles and responsibilities in the last organization, I was in charge of the important task of scheduling meetings, appointments & interviews for the MD. I also managed her calendar, made travel arrangements, booked hotels, and looked after the organization of weekly town halls for the entire office staff. Other functions in which I played a key role includes facilitating communication: both inbound and outbound; and administering the negotiation of rates and dates with conference halls and hotels for external events. Additionally, I also updated the weekly timesheet for the MD, handled official expenses and filed them for reimbursement”.

      Example 2:

      • Scheduled meetings, appointments & interviews for the MD and managed her calendar
      • Made travel arrangements for the MD and her personal team through hotel, flights, & cab booking
      • Looked after the organization of weekly town halls for the entire office staff
      • Facilitated inbound & outbound communication (emails, phone messages, etc.) in a time-bound manner
      • Administered the negotiation of rates and dates with conference halls & hotels for all external events involving the MD
      • Updated the weekly timesheet for the MD
      • Handled official expenses and filed them with the accounts team for reimbursement

      Framing Points: Analysis

      If you read both the examples, you’ll observe that they are both saying the same things. The only difference is that example 2 is easier to read.

      Example 2 is easier to read because it is written in points.

      Framing points enhances the readability of your resume.

      So here's what you should do:

      Write this section in the form of points.

      Bucketing & Bolding in your Executive Assistant Resume

      Bucketing & Bolding is to Framing Points what ying is to yang.

      They complement each other and should be written in sync with each other...

      Framing points improves the readability of your content while bucketing & bolding improves the effectiveness of your content.

      This is why resume experts advise you to use bucketing and bolding.

      Here are two examples to prove this point:

      Example 1:

      • Scheduled meetings, appointments & interviews for the MD and managed her calendar
      • Made travel arrangements for the MD and her personal team through hotel, flights, & cab booking
      • Looked after the organization of weekly town halls for the entire office staff
      • Facilitated inbound & outbound communication (emails, phone messages, etc.) in a time-bound manner
      • Administered the negotiation of rates and dates with conference halls & hotels for all external events involving the MD
      • Updated the weekly timesheet for the MD
      • Handled official expenses and filed them with the accounts team for reimbursement

      Example 2:

      Scheduling Meetings & Travel Arrangements

      • Scheduled meetings, appointments & interviews for the MD and managed her calendar
      • Made travel arrangements for the MD and her team through the hotel, flights, & cab booking

      Communication Coordination & Event Organization

      • Looked after the organization of weekly town halls for the entire office staff
      • Facilitated inbound & outbound communication (emails, phone messages, etc.) in a time-bound manner
      • Administered the negotiation of rates & dates with conference halls & hotels for all external events involving the MD

      Reimbursements & Time Sheets

      • Updated the weekly timesheet for the MD
      • Handled official expenses and filed them with the accounts team for reimbursement

      Bucketing & Bolding: Analysis

      It comes as no surprise to us that example 2 is better structured than example 1.

      Example 2 is more organized, professional-looking, and effective. It is more readable and easier to absorb than example 1.

      As a rule of thumb, you should always write this section using points alongside bucketing & bolding to enhance the effectiveness of your resume.

      To learn more about fashioning the perfect professional experience section, read Hiration's Blog on how to compose the work experience in your resume.

      In the meanwhile, if you have already written your resume and want to get it reviewed, you can make use of Hiration’s Resume Review Service.

      Executive Assistant Resume: Header

      Mentioned below is a list of the rules that you should follow to perfectly compose your executive assistant resume header:

      • Your name should be the resume header of your executive assistant resume
      • It should be the largest font in your resume and needs to be in the range of 16-20 font size
      • Give a single space between your first name and last name
      • If you have a middle name, write your first name, followed by the first initial of your middle name in capital letters, followed by your last name
      • Example: Castiel John Winchester should be written as Castiel J. Winchester

      Given below is an executive assistant resume sample showcasing the perfect resume header:

      executive-assistant-resume-header-1

      To read a more detailed blog on this topic, head over to Hiration’s Resume Header Blog now.

      You can refer to our executive assistant resume examples and executive assistant resume resume samples that come with our online resume builder to get a better idea of how to compose a perfect resume for your ideal job.

      Executive Assistant Resume: Personal Information

      Here’s something you should know.

      Most people tend to write unnecessary facts about themselves in the personal information section of their executive assistant resume.

      This can easily range from sexual orientation to marital status, to political inclination and religious denomination.

      This is unnecessary. It does not contribute to your job application in any way. As such, we want you to avoid them.

      Here is a list of the things that you should mention in your resume:

      • Updated mobile number
      • Professional email ID
      • Location of residence

      Arrange these points in the format we have mentioned below:

      {Personal Mobile number} | {Professional E-mail Address} | {Current Location}

      Read Hiration's 2019 Guide to composing your contact information to get a clear understanding of how to curate the personal information section.

      Take a look at our executive assistant resume sample below to know what a perfect personal information section should look like:

      executive-assistant-resume-personal-information

      Updated Mobile Number

      Write your updated mobile number in the standard format that we have discussed below:

      • Use your country’s ISD code as a prefix before your updated mobile number
      • Put a plus sign (+) before the ISD code
      • Write your updated mobile number after the ISD code
      • Eg: +1 (654) 888 1111

      Professional E-mail Address

      The goal of your professional email ID is to look as professional as possible. It should reflect the professionalism that you carry in the marrow of your bones.

      To write a professional email ID, simply write your full name followed by a @xyz.com.

      And that’s it. That’s how a professional email ID is written.

      Current Location of Residence

      When you write your location of residence, follow the below-mentioned rules and guidelines:

      • Write the location on the rightmost corner of the personal information section
      • If you’re looking for a job in the same city, write your city name and state
      • If you’re looking for a job in another country, write your city name and country name

      Executive Assistant Resume: Profile Title

      You should follow the below-mentioned guidelines when you write your profile title:

      • Your profile title displays your latest job title
      • It is the second-largest text in your resume
      • You should write it in the size range of 14-16 font size

      While you’re at it, take a look at Hiration’s Online Resume Builder to draft your executive assistant resume.

      Your profile title should ideally look like this:

      executive-assistant-resume-profile-title

      Executive Assistant Resume: Awards & Recognition

      If you were an achiever in your last office, were recognized for the good work that you have done, or let's just say you were recognized as the "employee of the month", you need to brag about it as much as you can.

      The awards & recognition section gives you the chance to endorse the highlights of your career such as the ones we have mentioned above.

      Given below is our executive assistant resume sample showing how you should ideally compose the awards & recognition section of your executive assistant resume:

      executive-assistant-resume-awards-and-recognition

      Executive Assistant Resume: Education

      You should write the following points in the education section of your executive
      assistant resume:

      • Your school/university name(s)
      • Your course name
      • The location of your school/university(s)
      • Enrollment and graduation date of each course in month and year format

      You should align the points that we have listed above in the given order:

      {Name of the school/university} | {Location} | {Dates} (in month and year format)
      {Name of the degree} | {CGP A}

      To read an exhaustive guide on how to correctly curate the education section, refer to Hiration's 2019 Guide on how to list education on resume.

      Check out our executive assistant resume sample to know what an ideal education section of your executive assistant resume should look like:

      executive-assistant-resume-education

      Executive Assistant Resume: Certifications

      This is the section in your executive assistant resume where your certifications go.

      This section consists of the following points:

      • Certification course name
      • Name of the institute of affiliation
      • Location of the institute
      • Enrollment and completion date of the course in month and year format

      Arrange these points horizontally in the below mentioned format:

      {Name of certification} | {Affiliating Institution} | {Location} | {Date} (in month and year format)

      To know more on how to correctly write this section, head straight to Hiration's 2019 Guide on listing certifications on a resume.

      While you’re at it, write your executive assistant resume with Hiration’s Online Resume Builder. It has many executive assistant resume examples and executive assistant resume samples that you can use to write a winner’s resume for executive assistant jobs.

      Executive Assistant Resume: Additional Information

      Any extra information about you such as the languages you know, and the hobbies you have, are what goes in the additional information section of your executive assistant resume.

      Given below is an executive assistant resume example showcasing what the additional information section of your resume should ideally look like:

      executive-assistant-resume-additonal-information

      Executive Assistant Resume: Key Skills

      The key skills section of your executive assistant resume is important.

      You need to write this section impeccably.

      As the key skills section of your resume for executive assistant jobs tells the recruiter what your core strengths are, you need to write it flawlessly and objectively.

      The best way to write this section is by writing it after you have successfully written down the work experience section. By doing this, you can easily single out your core strengths and highlight them in this section.

      Listed below are the rules that you should follow when you write this section:

      • Highlight your key skills in bold
      • Identify the keywords used by the recruiter in the job listing
      • Use these keywords in your skills section
      • Draw a connection between these keywords and your work experience

      Read Hiration's 2019 Guide on what skills to put on a resume to get a better understanding of how to efficiently curate the key skills section of your resume.

      To know what an ideal key skills section is written, take a look at the executive assistant sample below:

      executive-assistant-resume-key-skills

      Executive Assistant Resume Summary

      The summary of your executive assistant resume is an overview of your professional life. It tells the recruiter the following things:

      • Your key skills
      • Your achievements
      • The number of years you worked

      The tough part is that your executive assistant resume summary should be written in 2-3 lines. This means that you have to impress the recruiter using only 3 lines.

      This is tough but it’s not impossible.

      Here’s what you can do to simplify this process:

      • Write your resume summary at the end
      • Mention the top achievements of your career in your resume summary
      • Don’t write over 5 lines of resume summary
      • Write a resume summary if you have worked for 3 years and above
      • If you have worked for less than 3 years, write a resume objective

      Follow the rules that we have mentioned above to elevate your resume to the realms of perfection.

      To perfect this section, read Hiration's 2019 Resume Summary Guide to learn how to write an impactful executive assistant summary.

      Take a look at our executive administrative assistant resume sample to know what an ideal executive assistant resume summary looks like.

      executive-assistant-resume-summary

      Executive Assistant Resume Objective

      When it comes to writing a resume objective, the question we should ask is this:

      What is the objective of the objective section of your executive assistant resume?

      The objective of this section is to sell you as a promising candidate to the recruiter for the job that you are interested in. A resume objective is generally written by professionals with zero to less than three years of work experience.

      The key objective of this section can be summarized into three points.

      Here is a list of what you should accomplish with your executive assistant resume objective:

      • Convey to the recruiter that they will be lucky to have you onboard
      • Convince the recruiter that you have the right skills that they are looking for
      • Sell your skills and key achievements to guarantee that you get the job

      Write the perfect executive assistant resume objective by reading our exhaustive guide titled "Hiration's 2019 Guide on Resume Objectives".

      Resume Review & Free Executive Assistant Resume Template

      If you have religiously followed this blog, you have done enough to write an impeccable executive administrative assistant resume.

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      • Compliance with industry norms
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      • Performance Assessment
      • Resume Formatting (font, margins, the order of sections, etc.)

      Here’s what this means:

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      Resume Builder for Executive Assistant Resume

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      • Option to save unlimited resumes
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      Key Takeaways

      • Write the dates in your executive assistant resume in month and year format
      • If you are applying for a job in the same country, write the location in city/state format
      • If you are applying for a job in another country, write the location in city/country format
      • Write the work experience section in reverse chronology order
      • Use bolding and bucketing in your work experience section
      • Highlight your executive assistant resume skills in the key skills section
      • Write the points in your work experience in one line
      • Begin the points in your work experience section with a power verb
      • Use power verbs in the past tense for past profiles/projects and present continuous tense for present profiles and projects
      • Write an executive assistant resume objective if you have less than 3 years of work experience
      • Write an executive assistant resume summary if you have over 3 years of work experience

      So there goes the key takeaways.

      We have wrapped up this blog and we hope that you have learned a lot from it.

      You can use Our Online Resume Builder for a hassle-free resume writing experience.

      Write to us at team@hiration.com to resolve any pending queries. We'd like to hear from you!