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Who are executive assistants?

Executive assistants are professionals with around 3 years of work expereince who serve as a C-suite executive. Although their designated title includes the word 'assistant', they hold more power and responsibilities than a regular assistant.

If you want to grab that executive assistant job, you need a job-winning executive assistant resume. Read on to find out how to create one from scratch!

This blog will cover the topics that we have mentioned below:

Executive Assistant Job Description

An Executive Assistant Job Description involves the following roles and responsibilities:

  • Accepting and making phone calls
  • Setting business meeting agendas
  • Sending memos
  • Reviewing incoming reports
  • Screening visitors
  • Making travel arrangements
  • Preparing reports
  • Filing and organizing documents
  • Recording meeting minutes
  • Performing basic bookkeeping tasks
  • Setting the executive’s daily schedule

Executive Assistant Salary: How much money does an Executive Assistant make?

The following websites have quoted the following figures for an executive assistant salary:

An executive assistant salary varies according to the job experience and expertise of the professional. The size of the company and skills of the executive assistant also dictates how much an executive assistant makes.

How to Write an Executive Assistant Resume?

To write a job-winning resume for executive assistants, you need to write divide the resume into different sections.

Given below is a list of all the sections that you should write in your resume:

  • Header
  • Personal Information
  • Profile Title
  • Summary/Objective
  • Key Skills
  • Professional Experience
  • Education
  • Certifications
  • Additional Information

Do Read: In-Depth Guide on dividing the Resume into Sections.

How to create the Professional Experience Section for Executive Assistant Resume

Can you guess what the most important section of your executive assistant resume is?

No surprise there. It’s the professional experience section.

The professional experience section of your resume is a broad outline of your skills and work experience, it is this section that gives you the best opportunity to impress the recruiter.

Once you have the recruiter in your pocket, you’re one step closer to attaining your dream job.

Here's a list of what to include in your work experience section:

  • Your designation in the company
  • Name of the organization(s) that you have worked at
  • Location of your workplace
  • Dates of work from 1st day to the last day of work

The details of your work experience have to be listed down in this section using points, grouping & highlighting and the STAR format.

  • The STAR format allows you to objectively articulate your contributions to the organizations that you have worked for
  • Write the professional experience section in the form of points instead of paragraphs to make it more readable and objective
  • Start each point with a power verb and quantify your achievements
  • Group similar points under relevant subheadings and highlight key phrases or performance figures

If you follow the above given approach, you'd be able to transform your professional experience section drastically.

Below we are giving two examples, one follows the above approach and the other one doesn't. The impact of both the examples will be self- explanatory:

Example 1:

“As part of my roles and responsibilities in the last organization, I was in charge of the important task of scheduling meetings, appointments & interviews for the MD. I also managed her calendar, made travel arrangements, booked hotels, and looked after the organization of weekly town halls for the entire office staff. Other functions in which I played a key role includes facilitating communication: both inbound and outbound; and administering the negotiation of rates and dates with conference halls and hotels for external events. Additionally, I also updated the weekly timesheet for the MD, handled official expenses and filed them for reimbursement”.

Example 2:

Scheduling Meetings & Travel Arrangements

  • Scheduled meetings, appointments & interviews for the MD and managed her calendar
  • Made travel arrangements for the MD and her team through the hotel, flights, & cab booking

Communication Coordination & Event Organization

  • Looked after the organization of weekly town halls for the entire office staff
  • Facilitated inbound & outbound communication (emails, phone messages, etc.) in a time-bound manner
  • Administered the negotiation of rates & dates with conference halls & hotels for all external events involving the MD

Reimbursements & Time Sheets

  • Updated the weekly timesheet for the MD
  • Handled official expenses and filed them with the accounts team for reimbursement

Executive Assistant Resume Sample for Professional Experience Section

Experience Section in a Executive Assistant Resume

Don't Miss: Industry specific tips for writing the work experience section.

What are the top Executive Assistant Resume Skills?

The key skills section of your executive assistant resume is important.

You need to write this section impeccably.

As the key skills section of your resume for executive assistant jobs tells the recruiter what your core strengths are, you need to write it flawlessly and objectively.

The best way to write this section is by writing it after you have successfully written down the work experience section. By doing this, you can easily single out your core strengths and highlight them in this section.

Listed below are the rules that you should follow when you write this section:

  • Highlight your key skills in bold
  • Identify the keywords used by the recruiter in the job listing
  • Use these keywords in your skills section
  • Draw a connection between these keywords and your work experience

Top Executive Assistant Resume Skills

Here is a list of necessary executive assistant skills that you should add to your resume:

  • Scheduling Meetings
  • Arranging Travel
  • Inbound & Outbound Communication
  • Event Management
  • Reimbursement
  • Report Generation
  • Adaptability
  • Organization
  • Time Management

Executive Assistant Resume Sample for Key Skills

Key Skills Section in a Executive Assistant Resume

Executive Assistant Resume Summary

The summary of your executive assistant resume is an overview of your professional life. It tells the recruiter the following things:

  • Your key skills
  • Your achievements
  • The number of years you worked

The tough part is that your executive assistant resume summary should be written in 2-3 lines. This means that you have to impress the recruiter using only 3 lines.

This is tough but it’s not impossible.

Here’s what you can do to simplify this process:

  • Write your resume summary at the end
  • Mention the top achievements of your career in your resume summary
  • Don’t write over 5 lines of resume summary
  • Write a resume summary if you have worked for 3 years and above
  • If you have worked for less than 3 years, write a resume objective

Follow the rules that we have mentioned above to elevate your resume to the realms of perfection.

Also Read: Resume Summary Examples.

Executive Assistant Resume Sample for Summary Section

Summary Section in a Executive Assistant Resume

Executive Assistant Resume Objective

When it comes to writing a resume objective, the question we should ask is this:

What is the objective of the objective section of your executive assistant resume?

The objective of this section is to sell you as a promising candidate to the recruiter for the job that you are interested in. A resume objective is generally written by professionals with zero to less than three years of work experience.

The key objective of this section can be summarized into three points.

Here is a list of what you should accomplish with your executive assistant resume objective:

  • Convey to the recruiter that they will be lucky to have you onboard
  • Convince the recruiter that you have the right skills that they are looking for
  • Sell your skills and key achievements to guarantee that you get the job

Executive Assistant Resume: Header

Mentioned below is a list of the rules that you should follow to perfectly compose your executive assistant resume header:

  • Your name should be the resume header of your executive assistant resume
  • It should be the largest font in your resume and needs to be in the range of 16-20 font size
  • Give a single space between your first name and last name
  • If you have a middle name, write your first name, followed by the first initial of your middle name in capital letters, followed by your last name
  • Example: Castiel John Winchester should be written as Castiel J. Winchester

Executive Assistant Resume Sample for Resume Header:

Head Section in a Executive Assistant Resume

Executive Assistant Resume: Personal Information

Most people tend to write unnecessary facts about themselves in the personal information section of their executive assistant resume.

This can easily range from sexual orientation to marital status, to political inclination and religious denomination.

This is unnecessary. It does not contribute to your job application in any way. As such, we want you to avoid them.

Here is a list of the things that you should mention in your resume:

  • Updated mobile number
  • Professional email ID
  • Location of residence

Arrange these points in the format we have mentioned below:

{Personal Mobile number} | {Professional E-mail Address} | {Current Location}

Take a look at our executive assistant resume sample below to know what a perfect personal information section should look like:

Personal Information Section in a Executive Assistant Resume

Updated Mobile Number

Write your updated mobile number in the standard format that we have discussed below:

  • Use your country’s ISD code as a prefix before your updated mobile number
  • Put a plus sign (+) before the ISD code
  • Write your updated mobile number after the ISD code
  • Eg: +1 (654) 888 1111

Professional E-mail Address

The goal of your professional email ID is to look as professional as possible. It should reflect the professionalism that you carry in the marrow of your bones.

To write a professional email ID, simply write your full name followed by a @xyz.com.

And that’s it. That’s how a professional email ID is written.

Current Location of Residence

When you write your location of residence, follow the below-mentioned rules and guidelines:

  • Write the location on the rightmost corner of the personal information section
  • If you’re looking for a job in the same city, write your city name and state
  • If you’re looking for a job in another country, write your city name and country name

Executive Assistant Resume: Profile Title

You should follow the below-mentioned guidelines when you write your profile title:

  • Your profile title displays your latest job title
  • It is the second-largest text in your resume
  • You should write it in the size range of 14-16 font size

While you’re at it, take a look at Hiration’s Online Resume Builder to draft your executive assistant resume.

Executive Assistant Resume Sample for Profile Title

Profile Title Section in a Executive Assistant Resume

Executive Assistant Resume: Awards & Recognition

If you were an achiever in your last office, were recognized for the good work that you have done, or let's just say you were recognized as the "employee of the month", you need to brag about it as much as you can.

The awards & recognition section gives you the chance to endorse the highlights of your career such as the ones we have mentioned above.

Given below is our executive assistant resume sample showing how you should ideally compose the awards & recognition section of your executive assistant resume:

Awards and Recognition Section in a Executive Assistant Resume

Executive Assistant Resume: Education

You should write the following points in the education section of your executive
assistant resume:

  • Your school/university name(s)
  • Your course name
  • The location of your school/university(s)
  • Enrollment and graduation date of each course in month and year format

You should align the points that we have listed above in the given order:

{Name of the school/university} | {Location} | {Dates} (in month and year format)
{Name of the degree} | {CGP A}

Also Read: How to list education on resume?.

Executive Assistant Resume Sample for Education

Education Section in a Executive Assistant Resume

Executive Assistant Resume: Certifications

This is the section in your executive assistant resume where your certifications go.

This section consists of the following points:

  • Certification course name
  • Name of the institute of affiliation
  • Location of the institute
  • Enrollment and completion date of the course in month and year format

Arrange these points horizontally in the below mentioned format:

{Name of certification} | {Affiliating Institution} | {Location} | {Date} (in month and year format)

Do Read: Impact of adding certifications to resume..

Executive Assistant Resume: Additional Information

Any extra information about you such as the languages you know, and the hobbies you have, are what goes in the additional information section of your executive assistant resume.

Given below is an executive assistant resume example showcasing what the additional information section of your resume should ideally look like:

Additonal Information Section in a Executive Assistant Resume

Executive Assistant Resume Sample

ALFRED PENNY
Senior Executive Assistant
SUMMARY
4+ years experienced and detail oriented executive assistant adept at managing calendars to schedule events such as meetings & interviews. Proficient in handling end to end travel arrangements for top management teams with a knack for managing time sheets, reimbursement filings & data sheets.
KEY SKILLS
  • Scheduling Meetings
  • Travel Arrangements
  • Inbound & Outbound Communication
  • Time Sheets Management
  • Reimbursement Filing
  • Event Management
  • Report Generation
AWARDS AND RECOGNITION
  • Received the "Employee of the Month" at The Grey House for exceptional performance in '16
  • Awarded the “The Greenfield's Best New Employee Award” in ’14
PROFESSIONAL EXPERIENCE
Senior Executive Assistant
The Grey House
Start typing, then use the up and down arrows to select an option from the list
    A leading economic think tank responsible for suggesting economic reforms to the federal government
    Scheduling Meetings & Travel Arrangements
    • Arranged meetings, appointments & interviews for the MD and looked after calendar management
    • Made travel arrangements for the MD and her personal team including hotel, flights, & cab booking
    Communication Coordination & Event Organization
    • Facilitated inbound & outbound communication (emails, phone messages etc.) in a time bound manner
    • Administered the negotiation of rates & dates with conference halls & hotels for all external events involving the MD
    Reimbursements & Time Sheets
    • Amended the weekly time sheet for the Managing Director as part of my work assignment
    • Managed official expenses and filed them with the accounts team for reimbursement
    Executive Assistant
    Greenfield Clothing Inc
    Start typing, then use the up and down arrows to select an option from the list
      A clothing startup that provides next generation clothing in 50+ cities across USA
      Presentation Making, Logistics & Travel Arrangements
      • Handled logistics & provided project support for data tracking
      • Assisted in projects and drafted power point presentations & documents for important meetings
      • Managed the CEO's calendar, scheduled meetings and made travel arrangements for the executives
      EDUCATION
      Washington University
      Bachelor - Arts
      Start typing, then use the up and down arrows to select an option from the list
        A leading university for the liberal arts
        • Top 5 percentile of the class
        ADDITIONAL INFORMATION
        • Languages: English, Italian

        Key Takeaways

        • Write the dates in your executive assistant resume in month and year format
        • If you are applying for a job in the same country, write the location in city/state format
        • If you are applying for a job in another country, write the location in city/country format
        • Write the work experience section in reverse chronology order
        • Use bolding and bucketing in your work experience section
        • Highlight your executive assistant resume skills in the key skills section
        • Write the points in your work experience in one line
        • Begin the points in your work experience section with a power verb
        • Use power verbs in the past tense for past profiles/projects and present continuous tense for present profiles and projects
        • Write an executive assistant resume objective if you have less than 3 years of work experience
        • Write an executive assistant resume summary if you have over 3 years of work experience

        So there goes the key takeaways.

        We have wrapped up this blog and we hope that you have learned a lot from it.

        Go to Hiration Career Activator Platform and create a professional resume for yourself. Additionally, reach out to us at support@hiration.com and you can get 24/7 professional assistance with all your job & career-related queries.