How to write an impactful office assistant resume?

[Click here to directly go to the complete office assistant sample resume]

You cannot win the job marathon that you are running without an impactful office assistant resume.

We want you to admit it. Your resume is less than ideal and you are guilty of underplaying the importance of your resume.

But don’t worry. We are here to help!

We understand that writing a resume is a painful process, which is why we are here to guide you through this excruciating journey.

To know what a perfect office assistant resume should look like, check out the office assistant sample resume that we have provided below:

We have perfected the art of resume-writing and through this blog, we are sharing this knowledge with you.

Here is a brief summary of our Office Assistant Resume 2022 Guide:

• Write a professional summary (and not an Objective statement) if you have over 3 years of work experience.
• Use the reverse chronological format to ensure compliance with hiring norms
• Write the professional experience section of your office assistant resume using one-liner points
• Bold key achievements in each point while providing performance figures wherever possible.
• Don't send out generic resumes and customize it as per the job listing of your preference.

By the end of this blog, you will be able to make the perfect office assistant resume that brews excellence. You will also gain knowledge on:

• What are the key sections of an office assistant resume?
• How to craft the professional experience section of the office asststant resume?
• How to design the perfect office assistant resume header?
• Where and how to write personal information on office assistant resume?
• How to communicate your education informaiton in an effective way?
• How to write a head-turning office administrator resume summary?

Now that you know what you will learn in this blog, let us now get to the interesting part of helping you write your resume.

Your resume is your golden ticket for getting you shortlisted.

Unfortunately, that is tough. But with our expert guidance, you will have a job-winning office assistant resume ready in no time!

If this sounds like too much work, you can use Hiration's Online Resume Builder to fashion an impeccable office assistant resume.

If you want to write your resume yourself, then we have just the thing for you.

This blog is a one-stop destination for your resume writing needs. It is the only guide you will need to write the perfect office assistant resume.

Don't believe us? Read on!

If you would like to get your office assistant resume reviewed by our in-house team of resume experts, you can do so with Hiration’s Resume Review Service.

Or you can opt for our trend-breaking AI-powered review of your resume by clicking on the link in the bottom left corner.

Moving on, here's a list of what we will be covering the below mentioned topics:

Office Assistant Job Description for Resume

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According to an article on study.com;

“Some office assistants perform data entry and payroll tracking. Assistants might also work with salespeople, deal with customer complaints and answer questions about business services. While office assistants may perform many of the same job duties on a daily basis, some responsibilities can change from day to day according to the needs of the employer.”

What this shows is that there is no fixed office assistant job description for resume. They may take on new responsibilities as per the needs and direction of the employer.

What this also shows is that a 21st Century Office Assistant needs to always be on their toes. They need to be quick on their feet. They need to bring more to the table than an average office assistant.

Unfortunately, bagging a job is not easy. You already know that.

Being good at what you do is not enough. It’s not the only bridge you need to cross to reach the forbidden kingdom of a new office assistant job.

You need to do more. You need to stand out.

And fortunately or unfortunately, your resume can make a difference.

What is an Office Assistant Resume and why do you need it?

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In simple words, your resume is an overview of your skills and work experience in a one-page document. It is a brief summary of your professional capabilities. You need your office assistant resume to get the office assistant job that you want.

To get the coveted office assistant job, you need to stand out as a professional. What this also means is that your resume needs to stand out too.

The only problem is the Application Tracking System (ATS) which stands in the way between you and your dream office assistant job. The ATS is used to filter out the “best job applicants” from the cluster of all the applications.

Your goal here is to become the “best job applicant”. You can become the best job applicant if your resume stands out.

For your resume to stand out, you need to fit the ATS’ definition of the “best job applicant”.

Once you are categorized as the best job applicant by the ATS system, you will stand an actual chance at getting shortlisted.

But how do you go about doing that? Does this seem too overwhelming for you?

If it does, don't worry. This guide has got you covered.

Office Assistant Salary

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Factors such as your educational background, your skills, and your work experience play an important role in impacting your salary.

We have mentioned below a brief compilation of Office Assistant salaries according to the information given on different websites for your reference:

• Glassdoor: $245 - $3,721 / annum
• Payscale: $9.82 - $17.80 / hour
• Salary.com: $31,087 and $40,938 / annum
• Indeed.com: $7.25 - $24.50 / hour

Entry Level Office Assistant Resume

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Go for an entry level office assistant resume if you don't have prior work experience.

What would be the key difference between an entry level office assistant resume from the usual one?

The Summary/Objective statement.

For your entry level office assistant resume, it's recommended that you go for an Objective statement. If you have more than 3 years of professional experience, go for a Professional Summary statement.

An entry level office assistant resume will not have a Professional Experience section. You can replace that with other sections like Internships, Extracurricular Achievements, Volunteering Experience, etc.

The lack of work profiles in your office assistant resume should not mean you don't have professionalism. There are multiple ways in which you can exhibit this even if you're an entry level professional.

Office Assistant Resume Sections

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To write a job-winning office assistant resume, arrange the following points in your resume in the below-mentioned order:

• Header
• Personal Information
• Profile Title
• Summary/Objective
• Key Skills
• Professional Experience
• Education
• Certifications
• Additional Information

How to Write an Office Assistant Resume?

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Now that you have a rough idea of what office assistants do, how much money they make, the importance of your resume in all this, and how to arrange the sections in your resume, we will now discuss how to write your office assistant resume.

Before we teach you how to write this resume, here is a skeletal blueprint of what it will take to perfect your resume:

• You should know how to write your resume header and resume title.
• You should know how long your resume summary or resume objective should be.
• You need to learn how to endorse your skills & capabilities.
• Your resume should use the right keywords keeping in mind both the recruiter and the ATS.

The above-mentioned points are indispensable aspects for perfecting your office assistant resume.

Follow the three stages we have mentioned below to perfect your resume:

• First Stage: make a master resume
• Second Stage: make the first draft
• Third Stage: make the final draft

Office Assistant Master Resume

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In the first stage of writing your office assistant resume, you need to compile the details of all your work-related information in one single place for objective and effortless cherry-picking of facts in the future.

When you keep all your work-related information in one place, it helps you write your resume objectively in the present and it also saves you a lot of time in the future.

The idea is to dump all information in a single place - even if it's not related to the immediate profile you're targeting.

This is a strategic way of writing resumes as it bullet-proofs your resume not only in the present but in the long run as well.

First Draft of Office Assistant Resume

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After finishing the first stage of compiling information, you get to the second stage of resume writing.

In this stage, you should make the first draft of your office assistant resume. This includes filling up the different sections of your resume such as the ones we have mentioned below:

• Header
• Personal Information
• Profile Title
• Education
• Certifications
• Awards & Recognition
• Additional Information

The Final Draft of Office Assistant Resume

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In the final stage of office assistant resume writing, you need to focus on the following points:

• Make the key skills section: Write your key skills section after filling up your work experience section. This makes it easy to effectively pick up your key areas of strength and write them down in 2-3 words.
• Make the summary/objective section: Write an office assistant resume summary if you have over three years of work experience. If you have less than three years of work experience, write an office assistant resume objective.
• Bold and highlight: Bold relevant phrases, words, and numbers throughout your Internships, Education, Certifications, Awards & Recognition, and Additional Information sections.

The 3 stages we have mentioned above will conclude your resume most beautifully and professionally possible.

If you religiously follow them, you’re approaching your resume writing the right way.

In the meanwhile, you can use our state-of-the-art Online Resume Builder. It has ready-to-use pre-filled office assistant resume templates and office assistant sample resumes which will make resume writing a tireless endeavor.

The templates in our resume builder are designed by industry experts who have spent over ten years in extensive research to enable a smooth user experience for you.

It has ready-to-use content that you can edit according to your work experience and the profile you're targeting.

If you want to write your resume on your own, continue reading!

Office Assistant Resume: Professional Experience

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To curate your resume for office assistant jobs, you need to focus on the professional experience section of your resume because this section gives you the perfect opportunity to get your office assistant resume shortlisted.

It is the most promising part of resume writing as it is here that you get to endorse your office assistant resume skills.

Recruiters tend to critically scrutinize this section because it communicates your professional capabilities. This is why you need to write this section most effectively as it is your chance to impress the recruiter.

Framing Points in your Office Assistant Resume

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Most of us tend writing this section in the form of a paragraph.

This should be strictly avoided.

Professional Experience sections that are written in long paragraphs are often seen unfavorably by recruiters.

An average recruiter goes through hundreds of resumes in a day. If they can’t make sense of your resume in one glance, your resume will most likely end up in the dump.

Here are two office assistant resume examples of professional section.

We want you to decide which one looks more professional:

Example 1:

“I worked as a senior office assistant at Pixane: America’s leading producer of consumer durable goods which is located in New York City, New York. In my professional capacity as a senior office assistant, I took care of office management which included the task of managing office stationery. My efforts ensured 100% availability of stationary inventory. I also took care of the upkeep and cleanliness of the CEO’s office, for which I coordinated with over 5 cleaning staff. I also supervised office expenditures while maintaining the attendance and record book of visitors and employees.”

Example 2:

• Managing the office stationary inventory to ensure 100% availability
• Ensuring the upkeep & cleanliness of the CEO’s office by coordinating with the cleaning staff of 5+
• Managing petty cash and processing small office expenditures and requests
• Resolving queries about products over the phone and via email while reporting to the Office Manager

You will notice that example 1 and example 2 are saying the same things.

But example 2 is written more objectively. It is more reader-friendly and easier to comprehend than example 1.

Example 1 looks cluttered and unnecessarily dragged. It looks boring and puts you to sleep.

You do not want your resume to put your recruiter to sleep.

This is why you should always write your professional experience section in one-liner points, and not in paragraphs.

Try to follow the STAR-based format for framing all your one-liner points. STAR is:

• Situation
• Task
• Action
• Result

Following this format while framing all your one-liner points in your office assistant resume will give you a killer advantage over the competition.

Bucketing & Bolding in your Office Assistant Resume

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By now, you know that you should strictly avoid writing paragraphs in your professional experience section. You need to write this section in points instead.

But framing points is not enough.

You need to show the recruiter that you are capable of comprehending your roles and responsibilities and presenting them most effectively. This is where the bolding and bucketing method can help.

Take a look at examples 1 and 2 below:

Example 1:

• Handling petty cash and processing small office expenditures and requests
• Fostering stellar business relationships with customers to sustain customer loyalty
• Managing the office stationary inventory to ensure 100% availability
• Maintaining attendance and record book of visitors and employees twice a day
• Assisting senior management in booking travel tickets by making an online purchase of air/train tickets
• Following-up with critical corporate clients for meetings in alignment with the Office Manager's official calendar
• Ensuring the upkeep & cleanliness of the CEO’s office by coordinating with the cleaning staff of 5+
• Resolving queries about products over the phone and via email while reporting to the Office Manager
• Attending office walk-ins/visitors and conducting rudimentary office work by deploying basic computer skills
• Leading a team of 3 office staff to complete all the assigned tasks
• Enabling the scheduling of 10+ meetings & appointments for the CEO daily

Example 2

Office Administration & Cash Management

• Managing the office stationary inventory to ensure 100% availability
• Ensuring the upkeep & cleanliness of the CEO’s office by coordinating with the cleaning staff of 5+
• Handling petty cash and processing small office expenditures and requests

Customer Relations & Stakeholder Management

• Fostering stellar business relationships with customers to sustain customer loyalty
• Resolving queries about products over the phone and via email while reporting to the Office Manager
• Maintaining attendance and record book of visitors and employees twice a day
• Following-up with critical corporate clients for meetings in alignment with the Office Manager's official calendar

Team Leadership & Calendar Management

• Attending office walk-ins/visitors and conducting rudimentary office work by deploying basic computer skills
• Leading a team of 3 office staff to complete all the assigned tasks
• Enabling the scheduling of 10+ meetings & appointments for the CEO daily
• Assisting senior management in booking travel tickets by making an online purchase of air/train tickets

You will notice that example 2 is more readable than example 1.

It also looks more professional and draws your attention to specific words, which keeps you interested in reading the section.

By compartmentalizing the highlights of your job experience in neat little buckets, the recruiter quickly gets an idea of your core strengths and areas of experience without putting any effort.

Moreover, by highlighting some aspects of your work experience in bold, you are also drawing attention to specific achievements under each point.

These simple little tricks preserve the quality and readability of your office assistant resume. It also makes your resume ten times more attractive.

And that’s the story of how you should ideally write your professional experience section while retaining the interest of your recruiter!

To know what an ideal professional experience section should look like, take a look at our office assistant sample resume below:

You can also make use of our Online Resume Builder which has 25+ Design Templates. Now send unique resumes wherever you apply!

Composing your Office Assistant Resume Header

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Composing your office assistant resume header is one of the simplest things to do when writing your resume.

Your name is your resume header. It has to be written at the top of your resume.

Follow the points we have mentioned below to perfect your office assistant resume header:

• Your name should always be the resume header
• The header of your resume i.e. your name should be written in the largest font size.
• Your header should be written in the range of 16-20 font size.
• You should give a single space between your first name and last name
• If you have a middle name, write the first initial of your middle name between your first name and last name
• For instance, your first name should be followed by a single space, followed by the first initial of your middle name, followed by a full stop, followed by a single space, followed by your last name
• Example: Mary John Winchester should be written as "Mary J. Winchester"

A few other things to keep in mind:

• Don't write 'Resume' or 'CV' on the top. Your name should be the topmost thing on your resume.
• Don't include nicknames in your office assistant resume header.

Office Assistant: Personal Information

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The personal information section of your office assistant resume is reserved for your personal information such as:

• Updated mobile number
• Professional email ID
• Location

Updated Mobile Number

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The one rule that stands true for writing your mobile number on your resume is to mention your updated mobile number. This number should be one that you religiously use for communicating with people.

We have mentioned below the correct format for writing your updated mobile number in your resume:

• Use your country’s ISD code as a prefix before your phone number
• Put a plus sign (+) before the ISD code
• Eg: +1 (654) 888 1111

Professional E-mail Address

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Now that you know how to correctly write your phone number in your resume, you will now learn how a professional email ID is written in your resume for office assistant.

Here is an exercise for you.

Take a look at the two email styles that we have mentioned below and tell us which one looks more ideal:

• Email style 1: leelafrommars@xyz.com
• Email style 2: leelasantos@xyz.com

You will notice that email style #1 looks childish and unprofessional. It is not the type of email ID that is likely to be taken seriously. You might even discard it the moment you get an email from someone called leelafrommars@xyz.com

On the contrary, you will think twice before hitting the spam button on LeelaSantos@xyz.com

Why is this?

It’s because the email ID has a professional tone to it that demands your attention, even if it’s just for a moment.

LeelaSantos@xyz.com appears professional.

The goal is to appear professional so your email ID does not get deleted thoughtlessly.

Your email ID is your digital identity.

Our advice?

Do yourself a favor and stick to a professional and formal looking email ID like the one used in example #2.

Location

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Coming to the location in your resume, how should you write it?

Just like everything else in your resume, your location should also be written in a proper formal format.

Here are some guidelines that you should follow:

• The location of your current residence should feature on the right corner, next to the e-mail address.
• You should never write down the complete address in your location.
• For instance, your street number and your locality name are unnecessary. They should not be written in your resume.
• If you are looking for a job in your own country, simply mention the city and state you are living in.
• If you are looking for a job in another country, simply mention the name of the city and country you are residing in.

Here is an office assistant sample resume showcasing what an ideal personal information section should look like:

Customizing the Office Assistant Resume Profile Title

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Another major important element in your resume is your profile title. Just like every other element in your resume, this too needs to be done to perfection.

Mentioned below are the key points that you should remember while writing profile titles:

• Your profile title is a skill-demonstration that you make to a potential recruiter
• It is a statement of interest in the job position that you are interested in
• Your job title also tells the recruiter what your seniority is in your functional field
• As your resume title, mention “Office Assistant” with proper spacing and no spelling mistakes
• Your resume title should be the second-largest font size in your resume after your resume header
• It should be written in a font size of 14-16 points

Given below is an example of what an ideal header looks like in a resume:

If this seems like too much work for you, you can get your resume professionally reviewed by our resume experts at Hiration. They will tell you what you’re doing wrong in your office assistant resume, and what to do to perfect it.

Office Assistant Resume: Education

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Listed below are the key points that you should remember when writing the education section of your office assistant resume:

• Name of the schools/universities you have attended
• Name of the courses you have pursued
• The location of your school/university
• The dates of enrollment and graduation from each course-including month and year

Refer to the example given below to frame an ideal education section in a resume:

Office Assistant Resume: Certifications

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The Certifications section is crucial in your resume for office assistant.

While writing this section, mention your certification in the order listed below:

• Certification Course Name
• Name of the Affiliating Institution
• Location of the Institute
• Dates of enrollment and completion of the course (month and year)

Write the above-mentioned points horizontally in the given format:

**{Name of certification} | {Affiliating Institution} | {Location} | {Date} **

If this seems like too much work, and you’re not confident with your resume, get it professionally reviewed by our resume experts at Hiration.

Office Assistant Resume: Awards & Recognition

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Recruiters tend to hire those people who have some kind of achievements in their previous work. So if you have attained a certain distinction at work, the Awards & Recognitions section is where this crucial information should go.

A few things to keep in mind while you're mentioning your awards and achievements:

• Write performance figures wherever possible. Mention the parameters based on which you received the award.
• Mention out of roughly how many people did you receive the award. This helps the recruiter better appreciate the context of your achievement.
• Don't breach the one-liner rule here as well. In case there's a lot of information, you can create multiple one-liner sub-bullet points but refrain from writing lengthy paragraphs at all costs.

Office Assistant Resume: Additional Information

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This is the section in your office assistant resume where all the extra information goes.

Mentioned below is a list of what you should write in your additional information section:

• Languages known
• Hobbies/Interests
• Passport Number/Residency status (strictly as per the hiring norms of the country where you are applying)

Office Assistant Resume Key Sections

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Office Assistant Resume: Key Skills

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Next up in your to-do-list of resume writing is the key skills section.

This is where your office assistant resume skills should go.

You should make it a point to write your skills section after completing the rest of the sections in your resume. This helps you pick out your core skills and objectively single them out in the key skills section of your resume.

This helps your resume stay focused on your key strengths.

To write this section to perfection, follow the rules below:

• Highlight your key skills in bold: this directs the recruiter’s attention to your key strengths
• Use the keywords used by the recruiter in the job listing: by writing these keywords in the key skills section, you are showing the recruiter that you have the skills that the recruiter is looking for.

Some common key skills for office assistant resume:

• Data Entry
• Call Management
• Customer Service
• Payment and Billing
• Meeting Scheduling
• Business Administration
• Office Inventory Management
• QuickBooks
• MS Office Suite
• Stakeholder Management

Check out our key skill example given below:

A word of caution though! Don't go about blatantly pasting skills from the JD in your office assistant resume. Only include those skills which you can validate in your work profiles.

Does this sound like too much work?

If it does, head straight to Hiration's Online Resume Builder to write a job-winning resume by making use of our 25+ design templates and 100+ pre-written content templates, including a complete sample resume template for office assistant.

If it doesn’t, read on!

There’s a lot of learning left to do.

Office Assistant Resume Summary

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Your office assistant resume summary is a written declaration of your capabilities as a professional. It is a short statement of past achievements and what you bring to the table.

Here is a quick guide on the rules you should follow to write an impeccable office assistant resume summary:

• As a rule, you should only write a resume summary if you have over three years of work experience. Otherwise, go for an Objective statement.
• Your office assistant resume summary should not exceed 2-3 lines.
• It should mention the number of years you have worked and should showcase the value and the impact you can deliver in your next organization.
• Don't include a shopping list of things you're looking for. Keep the recruiter in mind and tailor your office assistant resume summary accordingly.

This is what an ideal office assistant resume summary should look like:

Office Assistant Resume Objective

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Mentioned below are the points you should keep in mind when writing an office assistant resume objective:

• An office assistant resume objective should only be written if you have less than 3 years of work experience.
• Your resume objective should not exceed 3 lines.
• As a resume objective is only written by people with minimal work experience, you should try to sell yourself as convincingly as you possibly can.
• In your office assistant resume objective, you should show the recruiter that you are a potential asset to the company that the recruiter is hiring for.

Resume Review Service

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With Hiration's Professional Resume Review Service, your office assistant resume will transform into a winner resume as it will be reviewed while keeping in mind the following parameters:

• Compliance with industry norms
• Recruiter Friendliness
• Global Compatibility
• Design Compatibility
• Conversion Scope
• ATS Compliance
• Content Relevance
• Resume Formatting (font, margins, the order of sections, etc.)
• Performance Assessment (Is your resume written well enough to be shortlisted?)

What’s more?

You will get 2 free Word templates!

Get your office assistant resume reviewed by our resume experts at Hiration today!

Resume Builder for Office Assistant Resume

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Give yourself the winner’s edge by writing your resume for office assistant with Hiration's Online Resume Builder.

Here is a list of all the resources you will get with our resume builder:

• Option to save unlimited resumes
• 25+ resume designs
• Full rich-text editor
• Unlimited PDF downloads
• 100+ content templates
• 1-click design change
• A sharable link
• Live resume editor

You can take all the time that you want, but your dream job will not wait for you. So give your resume an edge over other resumes with Hiration's Online Resume Builder now!

Key Takeaways

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• You should always write both the month and year whenever you mention dates.
• To add value to your resume, mention relevant past projects in the work experience section.
• Resume summary and key skills should be written at the end, but they appear on the top of your resume.
• Do not use phrases in your key skills sections. Only retain key words.
• Your key skills section should ideally have the keywords mentioned in the job listing that you are interested in.
• Begin all one-liner points in your work experience with a power verb.
• Use power verb in the past tense for past profiles/projects and present continuous tense for present profiles and projects.
• Use bolding and bucketing in your work experience section to emphasize the key highlights of your career.
• Use a resume objective if you have less than three years of work experience.
• Use a office administrator resume summary if you have over three years of work experience.

So now that you know what the key takeaways are, start writing that killer office assistant resume already! If possible, do so with Hiration's Online Resume Builder to write an impactful power-packed job-winning resume.

Go to Hiration resume builder and create a professional resume for yourself. Additionally, reach out to us at support@hiration.com and you can get 24/7 professional assistance with all your job & career-related queries.