How should you craft your operations manager cover letter?

Your operations manager cover letter should turn the recruiter's head in one go.

Especially in 2021, where competition is fierce, you will not get a second chance to rectify your mistakes.

Millions of other operation manager job seekers are applying for the jobs. And recruiters want to know what extra skills you can bring to the organization. If your operations manager’s cover letter does not showcase that, then you have no chance of getting a job.

But, writing an operation manager cover letter should not be difficult. If you follow some basic rules when writing an operations manager cover letter, it’s relatively straightforward.

In this guide, we will show you

What is an Operations Managers’ job?

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Operations managers are responsible for improving an organization’s productivity and efficiency by optimizing different parts of the operations.

An operations manager’s daily responsibilities can comprise dealing with a wide range of issues. Operations managers are responsible for supervision, budgeting, production management, logistics management, etc. They can also get involved in the development of company policies as well.

According to the Bureau of Labour Statistics, the Operation Manager field will see a 5.8% employment growth from 2019 to 2029. And the average salary of an operations manager is $66263.

Why do you need an operations manager cover letter?

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An operations manager needs a perfect operations manager cover letter to effectively showcase their skills with diverse responsibilities. Not only that. Your operation manager cover letter should highlight your relevant skills and give the hiring manager a strong indication that you are the right fit for the job.

You can visit Hiration Online Resume Builder and utilize the 20+ operations manager cover letter templates to create a professional operations manager cover letter that will get you noticed by the hiring manager.

Sample Cover Letter for Operations Manager:


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John Doe
Operations Manager
Covering Letter
6th November 2021

Ron Atkinson,
Hiring Manager,
ABC Inc.
87, Harmony Lane,
San Francisco, CA

Re: Operations Manager

Dear Mr. Atkinson,

I am 8+ years experienced and Lean Six Sigma Black Belt certified operations management professional with hands-on experience in deploying project management and quality management best practices to bolster overall business growth. Additionally, I am highly skilled at implementing techniques such as level loading, 5S & visual controls, work management system, JIT Inventory for large organizations.

With a focus on deploying an in-depth understanding of business operations and project management to bolster business efficiency, I am incredibly interested in the Operations Manager’s profile at ABC Inc.

In my last role as Operations Manager at Block E-Commerce, I deployed six sigma principles to develop a waste-free and defect-free supply chain process and improve efficiency. Additionally, I have optimized the labor requirement in first-mile hubs to achieve direct cost savings of USD 1 million. Not only that, I mentored 200+ on roll & 700+ off roll employees and trained them in operations management principles.

It is difficult to neglect the passion for excellence that ABC Inc. has displayed to become a dominant player in this field. It’s remarkable that despite a presence in 10 countries, it values its employees & ensures a continuous learning environment. Hence, I consider ABC Inc. to be my most preferred employer.

Enclosed for your consideration is my resume. I’d appreciate the opportunity to further discuss my suitability and qualifications with you on call or in person.

Sincerely,
John Doe

Enclosures: Resume

Cover Letter Operations Manager - Starting:

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You already know that hiring managers only give 7.4 seconds reading a resume. And if they think that your cover letter does not follow the basic principles of writing a cover letter, they will simply discard your cover letter, i.e., your candidacy.

How can you get the attention of the recruiter?

Follow this formatting with writing the operation manager cover letter:

Start with a well-formatted heading

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Make sure that your operations manager cover letter heading is well-formatted and has all the necessary information, such as:

  • Name
  • Email ID
  • Contact Number
  • Residencial Location
  • Title of the job you are applying for
  • Date
  • hiring manager’s name and title
  • Organization name
  • Organization address

Here’s an Operations Manager Cover letter- header example:

operation's manager cover letter header example

Use Proper Salutation

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As your Operation Manager cover letter is a professional letter, you need to use a professional salutation to address the hiring manager.

For instance, if the hiring manager has a professional title, include that in the salutation, e.g.:

  • Dear Dr. Banner
  • Dear Prof. Xavier

If the hiring manager is a woman, use “Ms.”; not “Miss,” or “Mrs.”. For example:

  • Dear Ms Kyle

If you don’t know the hiring manager’s name, you can address the cover letter with a simple “Dear Hiring Manager.” However, avoid using “To whom it may concern”. It does not bode well with getting the hiring manager’s attention.

Cover Letter Operations Manager - Introduction:

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Hiring managers will not read your cover letter unless you give them something strong to look at.

Start your operations manager cover letter with a strong introduction so that hiring managers can’t resist reading your cover letter.

Here’s a couple of ways to start your cover letter with strong statements:

  • Start your cover letter with your years of experience.
  • Start your cover letter highlighting any certifications relevant to the job.
  • Mention if you have got a referral from someone

If you are a fresher, you can start your cover letter with academic achievements, volunteer experience, personal achievement, or anything relevant to the position

Operations Manager Cover Letter Examples - Introduction:
Right way:
6th Nov 2021

Ron Atkinson
Hiring Manager
ABC Inc.
87, Harmony Lane,
San Francisco, US

Re: Operations Manager

Dear Mr. Atkinson,
I am a dynamic and result-oriented 8+ years experienced Operations Manager with hands-on experience in deploying project management and quality management best practices to bolster overall business growth. I am a Certified Lean Six Sigma Black Belt professional highly-skilled at implementing techniques such as level loading, 5S & visual controls, work management system, JIT Inventory for large organizations.

With a focus on deploying an in-depth understanding of business operations and project management to bolster business efficiency, I am extremely interested in the profile of Operations Manager at ABC Inc.

Note:
Why does this example work? Because it personalizes the cover letter by addressing directly to the hiring manager. Additionally, it effectively uses power-verbs to project authority and experience.

Wrong way:
Dear Hiring Manager,

I have been working as an Operations Manager for the last 8 years. And I have experience in project management and policy development. In my past role, I was responsible for quality management and workflow management for our organization and achieved greater efficiency with my process.

Note:
This example does not work because it’s not personalized, it’s vague, and it does not effectively present your candidacy.

Operations Manager Cover Letter - Middle Section

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A generic operation manager cover letter does not work anymore. If you want to get an interview, you need to hook the hiring manager till the end of your cover letter.

To do that, you need to highlight your professional skills and accomplishments in the cover letter’s second paragraph.

In the cover letter operations manager:

  • Demonstrate your relevant work experience to the hiring manager
  • Quantify your achievements to prove your skills

Apart from that, you need to customize your operations manager cover letter concerning the job description.

This is a relatively easy process:

  • Read the job description carefully.
  • Find out the roles and responsibilities for the job.
  • Make sure that your skills and accomplishments in the cover letter match the job description’s requirements.

It will show the recruiter that you are genuinely interested in the job.

Operations Manager Cover Letter Examples - Middle Section:
Right way:

In my last role as Operations Manager at Block E-Commerce, I deployed six sigma principles to develop a waste-free and defect-free supply chain process and improve efficiency. Additionally, I have optimized the labor requirement in first-mile hubs to achieve direct cost savings of USD 1 million. Not only that, I mentored 200+ on roll & 700+ off roll employees and trained them in operations management principles.

Note:
This example works because it effectively addresses your skills and accomplishments with numbers and stats. Additionally, it effectively uses the power verbs to emphasize achievements.

Wrong way:
*In my last post as Operations Manager, I was involved in supply-chain management, budgeting, sales, and production processes. I was also involved in developing the company policy. I am well-known for improving process efficiency and creating high-quality products at a minimal cost. *

Note:
This example does not work because it does not effectively communicate the skills accomplishment of the candidates.

Cover Letter for Operations Manager - Ending:

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If your cover letter fails to make the hiring manager take action, then its purpose has failed.

So far, you have created an appealing offer to the hiring manager. Now it’s time to close the deal with a powerful CTA.

However, do not behave like a needy person when writing the CTA. Be professional and straightforward when asking for an interview.

Wrong:

  • I will be grateful if you consider me for an interview.
  • Thank you for reading the cover letter. Please accept my candidacy for an interview.

Right:
I would appreciate the opportunity to discuss my suitability and qualifications with you on call or in person.

Operations Manager Cover Letter Examples - Ending:

Right way:
It is difficult to neglect the passion for excellence that ABC Inc. has displayed to become a dominant player in this field. It’s remarkable that despite a presence in 10 countries, it values its employees & ensures a continuous learning environment. Hence, I consider ABC Inc. to be my most preferred employer.

Enclosed for your consideration is my resume. I’d appreciate the opportunity to further discuss my suitability and qualifications with you on call or in person.

Sincerely,
John Doe

Enclosures: Resume

Note:
This example works because it not only asked for an interview, it shows the hiring manager that you have done your research and are genuinely interested in the job.

Wrong way:
I would like to give my sincere gratitude for taking the time to read my cover letter. Please accept my candidacy for the Operations Management position. I look forward to speaking with you in person.

Note:
This example never work because it was only focused on the candidate. Then candidate needs to show the hiring manager their interest in the job.

Cover Letter for Operations Manager - Formatting Guide:

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As an operations manager, you should have an eye for attention to detail. You can showcase that skill by correctly formatting your cover letter.

Here’s a couple of tips to correctly format your operation manager cover letter:

  • Make sure your operations manager’s cover letter does not exceed one page. The ideal word count of a cover letter should be 300-500 words.
  • Use a minimal and clean font to write the operations manager cover letter. Some of the fonts are:
    • Arial
    • Calibri
    • Georgia
    • Lato
    • Times New Roman
    • Roboto
    • Verdana
  • Make sure the font used in the cover letter and resume are the same.
  • Keep the cover letter line spacing between 1 to 1.15. Not more than that.
  • Have at least 1” margin on all sides of the operation manager cover letter.
  • Make sure your cover letter has plenty of whitespaces to improve readability and make the cover letter ATS-friendly.
  • Always send the operations cover letter in pdf format, not in Docs, JPEG or PNG format.
  • Save your cover letter by the name of the job title. For example, Operations Manager - John Doe”.

Since hiring managers sort resumes for multiple positions, it will help them sort the cover letter for a specific position.

Cover Letter Operations Manager - Checklist

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This checklist is the barebone for writing your operations manager cover letter:

  • Your name
  • contact information
  • Residencial location
  • Cover letter title
  • Date
  • Hiring manager's name
  • Company name
  • Company address
  • Salutation
  • The first paragraph - Start with a powerful statement, preferably years of experience.
  • The second paragraph - Highlight your key skills and achievements relevant to the job description.
  • Third paragraph - Show the recruiter why you feel you are the right fit.
  • Forth paragraph - A compelling call to action for interview
  • Closing salutation
  • Enclosure - resume

Operations-manager-cover-letter-checklist

Additional tips for writing an operations manager cover letter

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Align the document style

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To make your job application more professional and polished, you need to make sure that the cover letter and resume headers, and page layout are the same.

If you cannot do that, use Hiration Resume Builder Tool to create your operations manager resume and cover letter with the same design and page layout.

Be highly specific with your accomplishments

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Whether you are applying for a senior operations manager position or entry-level operations manager role, you need to provide numbers and statistics to prove your accomplishments.

However, if you are a fresher and don’t have much experience, you can still quantify your achievements and make your cover letter more interesting to read.

Here are some ideas to quantify your achievements:

  • Talk about the size of your team.
  • How many products were in your supervision
  • Mention If you have improved process efficiency
  • Measure of business growth because of you
  • Percentage of budget reduction
  • Percentage of customers increased

Don’t put too much focus on hard skills

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Quantifying your key skills and achievements is essential. But in the end, a human hiring manager will read the cover letter. So make sure your cover letter feels like it’s written by a human too.

Proofread your cover letter

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Nothing turns off the hiring managers other than poor grammar and typos in the cover letter. But it doesn’t have to be if you are a little careful and do a proper grammar & spelling check before sending it to the hiring manager. You can even ask a professional to proofread your cover letter to be extra assured.

Key Takeaways

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Here’s a list of key takeaways from the blog:

  • Properly address the hiring manager with the correct salutation.
  • Make sure to format the cover letter professionally, with one-inch margins on each side, a professional font, and a clean design.
  • Start the cover letter with a powerful statement, preferably with years of experience.
  • Do not forget to include a CTA for an interview at the ending statement of the cover letter.
  • Always enclose your resume at the end of your cover letter.

With that, we have come to the end of the blog. If you want to create an operation manager cover letter, go to the Hiraiton Online Cover Letter Builder tool and choose from 20+ operations manager cover letter templates and create the perfect operations manager cover letter for yourself.